Chase overdue scrap yard invoices without lifting a finger
Every Monday, WebRun opens QuickBooks, finds invoices past their due date, cross-references the customer in ScrapRight, drafts a polite overdue reminder in Gmail for each, and posts a ranked outstanding balance list to Slack for your review.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically chase overdue invoices at my scrap yard?
Every Monday WebRun finds overdue invoices in QuickBooks, cross-references each customer's purchase history in ScrapRight, drafts a polite payment reminder in Gmail for manager review, and posts a ranked outstanding balance list to Slack. Reminders are never sent automatically. Every draft waits for human approval.
- Overdue reminders are drafted every Monday without manual QuickBooks searches
- Active seller accounts with open balances are flagged as high-priority automatically
- No payment reminder reaches a customer without a manager reviewing it first
Built for scrap yard managers · metal recycler finance teams · yard owners · accounts receivable staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
quickbooks.intuit.com/app/invoicesin a real browser with your saved login - no setup, no API keys. -
1
QuickBooks - find overdue invoices
- Open QuickBooks and filter invoices to Overdue status
- Capture the customer name, invoice number, amount, and days past due for each
- Skip any invoice that was already chased this week
Done when Every overdue invoice is listed with its details and days overdue.
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2
ScrapRight - look up customer purchase history
scrapright.com How to Automate ScrapRight
WebRun opens ScrapRight to look up customer purchase history. - Open ScrapRight and look up each customer's recent purchase ticket history
- Note whether the customer is an active seller with open tickets
- Flag customers with both overdue invoices and active loads as high-priority
Done when Each overdue customer is enriched with their ScrapRight purchase history and priority flag.
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3
Gmail - draft polite payment reminders
gmail.com How to Automate Gmail
WebRun opens Gmail to draft polite payment reminders. - Draft a polite, on-brand payment reminder for each overdue customer
- Include the invoice number, amount, and days overdue in the email body
- Leave every draft unsent for a manager to review before sending
Done when A reviewed reminder draft exists in Gmail for every overdue invoice.
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4
Slack - post outstanding balance list
slack.com How to Automate Slack
WebRun opens Slack to post outstanding balance list. - Post this week's outstanding balance list to the #finance Slack channel
- Sort by amount overdue, largest first, and flag high-priority accounts
- Note the total amount outstanding and the count of overdue invoices
Done when The finance team has this week's chase list in Slack with totals and priorities.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send payment reminders to customers without my approval?
No. Every reminder is drafted in Gmail and left unsent. A manager reviews each draft before it goes out. Nothing is sent automatically.
What if a customer paid since the last run?
It reads the live invoice status in QuickBooks each Monday, so anyone who has paid is automatically excluded from the draft and the chase list.
Can it handle customers who are also active sellers in ScrapRight?
Yes. It cross-checks ScrapRight and flags those customers as high-priority in the Slack list, since an overdue invoice from an active seller may warrant a direct call.
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