Keep long-term site tenants renewed without manual follow-up
Every Monday, WebRun opens RoverPass, finds long-term site tenants whose monthly lease expires within the next 14 days, drafts a personalised renewal reminder for each in Gmail, and posts your team a Slack digest to review and approve before any message reaches a tenant.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically remind long-term RV park tenants to renew their monthly site lease?
WebRun opens RoverPass every Monday, finds long-term tenants whose monthly lease expires within the next 14 days, and drafts a personalised renewal reminder for each in Gmail. It posts your team a prioritised Slack digest so you can approve and send reminders well before any site unexpectedly goes vacant.
- No long-term lease expires without a timely renewal reminder
- Staff skip manual lease-expiry checks every week
- Urgent renewals (under 7 days) are flagged first for same-day action
Built for RV park operators · campground managers · long-term site rental managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
software.roverpass.comin a real browser with your saved login - no setup, no API keys. -
1
RoverPass - find leases expiring soon
roverpass.com
WebRun opens RoverPass to find leases expiring soon. - Open RoverPass and navigate to long-term reservations
- Filter for leases whose end date falls within the next 14 days
- Capture tenant name, site number, current lease end date, monthly rate, and contact email
Done when Every long-term tenant expiring within 14 days is listed with their lease and contact details.
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2
Gmail - draft renewal reminders
gmail.com How to Automate Gmail
WebRun opens Gmail to draft renewal reminders. - Draft a personalised renewal reminder for each tenant, naming their site number, current end date, and monthly rate
- Include a clear call to action to confirm renewal or notify you of departure
- Save each as a Gmail draft. Do not send until you approve
Done when A renewal reminder draft is ready in Gmail for every expiring long-term tenant.
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3
Slack - send your team the digest
slack.com How to Automate Slack
WebRun opens Slack to send your team the digest. - Post a Monday digest listing which tenants are up for renewal and their lease end dates
- Flag any tenants fewer than 7 days from expiry at the top of the list
- Include a link to Gmail Drafts for one-click review
Done when Your team has a weekly renewal digest in Slack and drafts waiting for approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact tenants without my approval?
No. Every renewal reminder is saved as a Gmail draft. Nothing reaches a tenant until you review and send it yourself.
What if a tenant has already confirmed renewal in RoverPass?
WebRun reads live lease status in RoverPass each run, so tenants who have already renewed are excluded from the draft batch automatically.
Can it handle tenants on different monthly rates or site types?
Yes. WebRun reads the rate and site details for each tenant individually from RoverPass and personalises each draft accordingly.
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