Remind guests about upcoming park activities and events
Every morning, WebRun checks your activities schedule in Campspot, identifies guests who are on-site when each event runs, drafts a personalised event-reminder email for each eligible guest in Gmail, and posts a Slack summary for your review before any reminder is sent.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically remind campsite guests about upcoming park activities and events?
WebRun checks Campspot every morning for activities and events scheduled in the next 24 hours, identifies which on-site guests will still be in the park when each event runs, and drafts a personalised reminder email for each guest in Gmail. It posts a Slack summary for your review before any message reaches a guest.
- On-site guests are reminded about every activity during their stay
- Event attendance improves because guests get a personal, timely nudge
- Staff skip the manual task of identifying and emailing eligible guests per event
Built for RV park operators · campground activity coordinators · outdoor hospitality guest experience teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.campspot.comin a real browser with your saved login - no setup, no API keys. -
1
Campspot - pull on-site guests and upcoming events
campspot.com
WebRun opens Campspot to pull on-site guests and upcoming events. - Open Campspot and navigate to the activities or events calendar
- Identify events or activities scheduled within the next 24 hours
- Pull the list of guests who are currently on-site and will still be in-park when each event runs
- Capture guest name, site number, event name, time, and meeting location for each pairing
Done when Every upcoming event is matched to the on-site guests who are eligible to attend.
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2
Gmail - draft personalised event reminders
gmail.com How to Automate Gmail
WebRun opens Gmail to draft personalised event reminders. - Draft a personalised reminder email for each guest, naming the event, time, location, and any items they should bring
- Group multiple events for the same guest into a single email so they are not flooded with messages
- Save each as a Gmail draft. Do not send until you approve
Done when A Gmail draft event reminder is ready for every on-site guest with an upcoming activity.
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3
Slack - alert you for review
slack.com How to Automate Slack
WebRun opens Slack to alert you for review. - Post a Slack summary listing today's events, how many guests are eligible for each, and how many drafts are ready
- Include a link to Gmail Drafts for one-click review and send
Done when Your team has a Slack summary of today's events and draft reminders waiting for approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email guests about events without my approval?
No. Every event reminder is saved as a Gmail draft. Nothing goes to a guest until you approve and send it yourself.
What if a guest checks out before the event?
WebRun only includes guests whose stay overlaps the event date and time in Campspot, so guests who will have already departed are excluded automatically.
Can it promote paid activities or add-ons in the reminder?
Yes. Include details about paid activities, add-on bookings, or sign-up links in the event details inside Campspot and WebRun will include them in the drafted reminder.
Related templates
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