Keep restoration jobs and adjusters in sync
Every morning, WebRun opens Encircle, reads the latest status on every active job, drafts a plain-English update email for the homeowner and the assigned adjuster, and posts your project manager a Slack list of drafts waiting for review before anything is sent.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically send claim status updates to homeowners and adjusters?
WebRun opens Encircle each morning, finds every job whose status changed overnight, and drafts a plain-English update email for the homeowner and adjuster. The drafts land in Gmail and a Slack message alerts your project manager to review and send, so no claim update goes out unreviewed.
- Every claim update is drafted and reviewed before it reaches a homeowner or adjuster
- Project managers see a morning Slack list of all drafts waiting for one-click review
- No job update slips through unnoticed - Encircle changes trigger drafts automatically
Built for water damage restoration companies · fire restoration contractors · mold remediation firms · property restoration project managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.getencircle.comin a real browser with your saved login - no setup, no API keys. -
1
Encircle - read active job statuses
getencircle.com
WebRun opens Encircle to read active job statuses. - Open Encircle and navigate to the Jobs list
- Filter to jobs with a status change since yesterday
- Capture the job address, claim number, current stage, and assigned adjuster for each updated job
Done when Every job with a status change today is listed with its details.
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2
Gmail - draft status update emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft status update emails. - For each updated job, draft a short plain-English status email addressed to the homeowner and adjuster
- Include the job address, claim number, current stage, and any next-step details from Encircle
- Save every email as a draft - do not send without PM review
Done when A Gmail draft exists for every job with a status change today.
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3
Slack - notify PM of drafts for review
slack.com How to Automate Slack
WebRun opens Slack to notify PM of drafts for review. - Post a summary to the project-manager Slack channel listing every draft waiting for review
- Include the job address and claim number for each draft
- Link directly to the Gmail Drafts folder so the PM can review and send in one click
Done when PM has a Slack notification with the full list of drafts ready for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send emails to homeowners or adjusters without my approval?
No. WebRun drafts every email and leaves it in Gmail for your project manager to review. Nothing is sent until a human approves and hits Send.
Which Encircle job stages trigger an update?
Any job whose status changed since the previous run - typically mitigation started, drying complete, rebuild begun, or job closed. You can narrow the list to specific stages.
What if a job has no adjuster assigned yet?
WebRun drafts the homeowner email only and flags the missing adjuster in the Slack summary so your team can assign one before sending.
Related templates
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