Draft Candidate Rejection Emails
Every morning, WebRun opens Lever to find candidates marked Rejected since yesterday, drafts a personalised rejection email for each one in Gmail referencing the role and a genuine closing note, and alerts the recruiter on Slack to review and send before any candidate hears from you.
How can I automatically draft personalised rejection emails for declined candidates?
Every morning, WebRun opens Lever to find candidates marked Rejected since yesterday, drafts a warm personalised rejection email for each one in Gmail referencing the role and a genuine closing note, and alerts the recruiter on Slack to review and send — no candidate receives a generic form letter.
- Every rejected candidate gets a personalised note, not a form letter
- Recruiters review all rejection emails before they reach a candidate
- Your employer brand is protected at every stage of the funnel
Built for recruiters · HR teams · talent acquisition teams · people operations
What does WebRun do on every run?
The exact actions WebRun takes, in order — in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
hire.lever.coin a real browser with your saved login — no setup, no API keys. -
1
Lever — identify newly rejected candidates
lever.co
WebRun opens Lever to identify newly rejected candidates. - Open Lever and filter opportunities by Archive Reason changed to 'Rejected' in the last 24 hours
- For each candidate, capture their first name, the role they applied for, and the stage they reached
- Note any personalising detail from the profile (e.g. strong portfolio, relevant background)
Done when All candidates rejected since yesterday have been identified with their personalising details.
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2
Gmail — draft personalised rejection email
gmail.com
WebRun opens Gmail to draft personalised rejection email. - Draft a warm, specific rejection email for each candidate using their name, role, and one genuine observation
- Close with an invitation to apply again in the future if appropriate
- Save as a draft — do not send
Done when A personalised draft rejection email exists for every declined candidate.
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3
Slack — alert recruiter to review and send
slack.com
WebRun opens Slack to alert recruiter to review and send. - Post a list of pending rejection drafts to the recruiting channel with a link to each Gmail draft
- Prompt the recruiter to review and send within the working day
Done when The recruiter has been notified of every rejection email awaiting review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send rejection emails without my approval?
Never — every rejection email is saved as a Gmail draft and a human sends it. Candidates never hear from WebRun directly.
How personalised are the drafts, really?
WebRun uses the candidate's name, the role title, the stage they reached, and any standout detail from their profile. You can add tone guidelines and sample emails to make the voice even more yours.
What if we decide to keep a candidate on file instead?
Just delete the draft. WebRun doesn't resend — it only drafts once when the Rejected status is first detected.
Related templates
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