Draft Candidate Status Updates
Every morning, WebRun checks Greenhouse for candidates whose stage changed yesterday, drafts a personalised status email for each one in Gmail, notifies the recruiter on Slack with a review link, and waits for approval before anything is sent to the candidate.
How can I automatically draft candidate status update emails after each interview stage?
Every morning, WebRun checks Greenhouse for candidates whose interview stage changed yesterday, drafts a personalised status email for each one in Gmail, and alerts the recruiter on Slack with a review link — nothing reaches a candidate until a human approves it.
- Every candidate gets a personalised update, not a generic form letter
- Recruiters review all outbound emails before any candidate hears from you
- Time spent writing status emails drops to near zero
Built for recruiters · talent acquisition teams · HR teams · staffing agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order — in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.greenhouse.ioin a real browser with your saved login — no setup, no API keys. -
1
Greenhouse — detect stage changes
greenhouse.io
WebRun opens Greenhouse to detect stage changes. - Open Greenhouse and filter candidates by 'Stage changed' in the last 24 hours
- Note each candidate's name, role, new stage, and the hiring manager's name
- Capture the interviewer's feedback summary if the stage was a completed interview
Done when All candidates with a stage change yesterday have been identified with their details.
-
2
Gmail — draft personalised status email
gmail.com
WebRun opens Gmail to draft personalised status email. - Draft a personalised email for each candidate reflecting their new stage
- Use the candidate's first name, role title, and next steps appropriate to the stage
- Save each email as a draft — do not send
Done when A personalised draft email exists in Gmail for every candidate with a stage change.
-
3
Slack — alert recruiter to review
slack.com
WebRun opens Slack to alert recruiter to review. - Post a summary to the recruiting channel listing each candidate and their new stage
- Include a direct link to the Gmail draft for quick one-click review
Done when Recruiters have been notified with links to every draft email awaiting approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send emails to candidates without my approval?
Absolutely not — every candidate-facing email is saved as a Gmail draft. A human reviews and sends each one.
What if a candidate should not be contacted yet?
You simply delete the draft. WebRun won't resend it — it only drafts once per stage change.
Can I customise the tone of the emails?
Yes — give WebRun your preferred tone or paste in a sample email and it will match your voice for all future drafts.
Related templates
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