Keep ranch equipment serviced and out of the shop
Every Monday, WebRun opens your equipment maintenance log in Google Sheets, checks each piece of machinery against its service interval and last-serviced date, cross-references any open maintenance items in Ranchr, and posts a prioritized alert to your ranch team Slack channel listing what needs attention this week.
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How do I automate ranch equipment maintenance reminders?
Every Monday, WebRun checks your equipment maintenance log in Google Sheets and cross-references open tasks in Ranchr to identify machinery due for service within the next 14 days. It posts a prioritized alert to your ranch Slack channel listing overdue items first, so your crew can schedule repairs before a breakdown disrupts operations.
- Equipment breakdowns during critical ranch operations reduced by staying ahead of service intervals
- Crew gets a prioritized maintenance list every Monday without manual spreadsheet checking
- Overdue service items surface first so highest-risk equipment is addressed immediately
Built for cattle ranchers · ranch operations managers · farm equipment supervisors · livestock operations teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - check service intervals and last-serviced dates
google.com How to Automate Google Sheets
WebRun opens Google Sheets to check service intervals and last-serviced dates. - Open the equipment maintenance tracking spreadsheet
- Calculate days since last service for each piece of equipment
- Compare against each item's configured service interval (for example, every 250 hours or every 90 days)
- Flag equipment due for service within the next 14 days and any that are already overdue
Done when All equipment due for service within 14 days is identified and flagged by priority.
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2
Ranchr - cross-check open maintenance tasks
- Open Ranchr and review any open equipment maintenance or repair tasks
- Match open tasks to items already flagged from the maintenance schedule
- Add any equipment with open but unscheduled issues to the alert list
Done when Open maintenance tasks from Ranchr are merged into this week's service list.
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3
Slack - post weekly equipment maintenance alert
slack.com How to Automate Slack
WebRun opens Slack to post weekly equipment maintenance alert. - Post the weekly equipment maintenance alert to the ranch operations Slack channel
- List overdue items first, then items due this week, each with equipment name and service type
- Include the last-serviced date and estimated hours or days until the next interval expires
Done when Ranch team has this week's equipment maintenance list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
What types of service intervals does it track?
It tracks any interval you configure in your spreadsheet: time-based (every 90 days), hour-based (every 250 engine hours), or seasonal (pre-harvest, pre-planting). The format is flexible.
Does it schedule a service appointment with a mechanic automatically?
No. WebRun posts the maintenance alert internally to Slack for your team to action. Scheduling an outside mechanic or ordering parts stays in your hands.
Can it handle a large fleet of tractors, trucks, and implements?
Yes. Add each piece of equipment as a row in your spreadsheet with its service interval and last-serviced date. WebRun processes every row on each Monday run.
Related templates
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