Catch mailboxes before they run out of space
Every morning, WebRun signs into the Rackspace Email control panel, reads how much storage each mailbox is using against its quota, writes the day's reading into Airtable so you can see the trend, and sends you a Telegram alert listing any mailbox that has crossed your warning threshold.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get warned before a Rackspace mailbox runs out of space?
WebRun checks every mailbox in your Rackspace Email control panel each morning, reads storage used against quota, and logs the day's figures to Airtable so the trend is visible. It then sends you a Telegram alert naming any mailbox past your warning threshold, before mail starts bouncing.
- Full mailboxes get caught days before mail starts bouncing
- Every mailbox has a dated usage history in Airtable
- Quiet days produce one all-clear line instead of a report nobody reads
Built for IT admins · small business owners · managed service providers · office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
apps.rackspace.comin a real browser with your saved login - no setup, no API keys. -
1
Rackspace Email - read mailbox storage
rackspace.com
WebRun opens Rackspace Email to read mailbox storage. - Sign into the Rackspace Email control panel and open your domain
- Open the mailbox list and read each mailbox's storage used against its quota
- Capture the address, storage used, quota, and percentage full
- Flag any mailbox above your warning percentage
Done when Every mailbox on the domain has a storage reading for today.
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2
Airtable - log the daily usage
airtable.com How to Automate Airtable
WebRun opens Airtable to log the daily usage. - Open your mailbox usage base in Airtable
- Add one row per mailbox with today's date, storage used, quota, and percentage full
- Update the mailbox record so the latest reading is easy to sort by
- Leave earlier rows untouched so the trend stays intact
Done when Today's reading for every mailbox is saved in Airtable.
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3
Telegram - alert on mailboxes near quota
telegram.org How to Automate Telegram
WebRun opens Telegram to alert on mailboxes near quota. - Send yourself a short message listing every mailbox over the warning threshold
- Show the percentage full and how much it moved since last week
- Say nothing beyond a one-line all clear when no mailbox is near its quota
Done when You have today's mailbox storage warning in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it delete mail to free up space?
No. WebRun only reads storage figures and reports them. It never deletes a message, empties a folder, or changes a mailbox quota. Any cleanup stays your decision.
Can I set my own warning threshold?
Yes. Tell WebRun the percentage you care about, for example 80 percent full, and only mailboxes above that line appear in the Telegram alert.
What if nothing is close to full?
You get a single all-clear line in Telegram, so the daily check stays quiet on normal days and only gets loud when a mailbox actually needs attention.
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