Get transport equipment back into rotation faster
Every hour, WebRun opens Patient Focused Systems, finds transport equipment such as wheelchairs and stretchers still checked out past their expected return time, texts the assigned porter a reminder through Twilio, and logs each reminder to Slack so the equipment coordinator can see what's still out.
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How do I get overdue transport equipment back into rotation?
WebRun checks Patient Focused Systems every hour for wheelchairs, stretchers, and other transport equipment still checked out past their expected return time. It texts the assigned porter a short reminder through Twilio and logs it to Slack, flagging anything over 4 hours overdue to the equipment coordinator, so gear gets back into rotation instead of sitting idle.
- Overdue equipment gets a porter reminder within the hour it's flagged
- Items overdue more than 4 hours are escalated to the coordinator directly
- Already-returned equipment is skipped automatically from live status
Built for equipment coordinators · patient transport supervisors · porters · hospital logistics teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
patientfocussystems.comin a real browser with your saved login - no setup, no API keys. -
1
Patient Focused Systems - find overdue equipment checkouts
patientfocussystems.com How to Automate Patient Focused Systems
WebRun opens Patient Focused Systems to find overdue equipment checkouts. - Open the equipment log and filter to items checked out past their expected return time
- Capture the equipment type, the porter it's assigned to, and hours overdue
- Skip any item already marked returned this hour
Done when Every overdue equipment checkout is listed with the assigned porter and hours overdue.
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2
Twilio - text the assigned porter a reminder
twilio.com How to Automate Twilio
WebRun opens Twilio to text the assigned porter a reminder. - Text the assigned porter's number with the equipment type and how many hours overdue it is
- Keep the reminder to one short line
- Send only to the internal porter number on file
Done when The assigned porter has been texted for every overdue item.
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3
Slack - log the reminder for the coordinator
slack.com How to Automate Slack
WebRun opens Slack to log the reminder for the coordinator. - Post a log entry to the equipment channel for each reminder sent
- Include the equipment type, porter, and hours overdue
- Flag items overdue more than 4 hours so the coordinator can follow up directly
Done when The equipment coordinator has a Slack log of every reminder sent this hour.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Who gets texted about overdue equipment?
Only the porter it's currently assigned to in Patient Focused Systems, at the internal number on file. No patient or outside number is ever contacted.
How overdue does equipment have to be before it's flagged to the coordinator?
Anything still out more than 4 hours past its expected return gets flagged directly to the equipment coordinator in Slack, on top of the porter's own text reminder.
What if the equipment was already returned but not logged yet?
It rechecks the live status in Patient Focused Systems each hour, so anything marked returned before the reminder runs is skipped automatically.
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