Chase immunization records before they expire
Every Monday, WebRun checks the immunization record and expiry date on file in Google Drive for every actively enrolled child in Teaching Strategies GOLD, flags anyone due within the next 30 days, and drafts a reminder email in Gmail for the front office to review and send to that family.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I make sure no child's immunization record expires without a reminder?
WebRun checks the immunization record on file in Google Drive for every actively enrolled child in Teaching Strategies GOLD each Monday, flags anyone due within 30 days, and drafts a reminder email in Gmail naming the record and due date. Every reminder waits for the front office to review and send, keeping health related outreach in your hands.
- Expiring records surface 30 days out instead of at a licensing inspection
- Withdrawn or graduated children never clutter the reminder list
- Every health related reminder is reviewed by the office before it reaches a family
Built for preschool directors · front office administrators · early learning centers · child care compliance staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
drive.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Drive - check each record's expiry date
drive.google.com How to Automate Google Drive
WebRun opens Google Drive to check each record's expiry date. - Open the immunization records folder and read the expiry date on file for each child
- List anyone due for an update within the next 30 days
Done when Every record expiring within 30 days is listed with its due date.
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2
Teaching Strategies GOLD - confirm the child is still enrolled
teachingstrategies.com How to Automate Teaching Strategies GOLD
WebRun opens Teaching Strategies GOLD to confirm the child is still enrolled. - Cross check each flagged child's enrollment status in Teaching Strategies GOLD
- Drop anyone already withdrawn or graduated from the list
Done when Every expiring record is matched to an actively enrolled child.
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3
Gmail - draft the family reminder
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the family reminder. - Draft a reminder to the family naming the specific record and the due date
- Leave the reminder in Drafts for the front office to review before it sends
- Never send a health related reminder without office review
Done when A draft reminder is waiting in Gmail for every family with an expiring record, none sent yet.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will a health related reminder go out without the office reviewing it?
No. Every reminder is left as a draft in Gmail for the front office to review and send. WebRun never emails a family about a health record on its own.
Does it share a child's health information outside the center?
No. It only reads the expiry date already on file in your own Google Drive and drafts a reminder from your account. Nothing is sent to anyone outside your review process.
What happens if a family already updated the record?
It reads the current file in Drive each Monday, so once an updated record is on file the child drops off the following week's list.
Related templates
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