Chase album proof approvals before lab deadlines slip
Every morning, WebRun opens Studio Ninja, finds album or print proofs sent 5 or more days ago with no approval logged, drafts a friendly nudge in Gmail referencing the specific proof, and logs the running chase list with days waiting in Google Sheets so the studio always knows what is holding up an order.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I chase clients who have not approved their album or print proofs?
WebRun checks Studio Ninja every morning for album and print proofs sent 5 or more days ago with no approval logged. It drafts a friendly nudge in Gmail referencing the specific proof, and logs a running chase list with days waiting in Google Sheets. Album and print orders keep moving without you tracking each approval by hand.
- Stalled proofs are caught every morning before a lab deadline is missed
- The studio always has a live view of who still needs to approve
- Approved proofs drop off the chase sheet automatically
Built for wedding photographers · portrait photographers · photography studios selling albums · family photographers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.studioninja.coin a real browser with your saved login - no setup, no API keys. -
1
Studio Ninja - find unapproved proofs
studioninja.co How to Automate Studio Ninja
WebRun opens Studio Ninja to find unapproved proofs. - Open Studio Ninja and review jobs with a proof or album status of awaiting approval
- Capture the client name, proof sent date, and days waiting for each
- Skip any proof already nudged in the last 4 days
Done when Every unapproved proof is listed with its client and days outstanding.
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2
Gmail - draft an approval nudge
gmail.com How to Automate Gmail
WebRun opens Gmail to draft an approval nudge. - Draft a friendly nudge for each client referencing their specific album or proof
- Include a direct link or clear instructions for how to approve
- Save every nudge as a Gmail draft. Do not send automatically
Done when A nudge draft is ready in Gmail for every proof still awaiting approval.
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3
Google Sheets - log the chase list
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the chase list. - Add a row for each unapproved proof with client, days waiting, and a link to the Gmail draft
- Mark any proof waiting more than 10 days in a highlighted column
- Remove rows for proofs approved since the last run
Done when The chase sheet reflects every currently unapproved proof and how long it has waited.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the nudge automatically?
No. Every nudge is drafted in Gmail and logged in Google Sheets for your review. The message only reaches a client after you send it yourself.
What if a client approved overnight?
WebRun reads the live proof status in Studio Ninja each morning, so anyone who approved before the check is removed from the chase sheet automatically.
Does it nudge the same client every single day?
No. It skips any proof already nudged in the last 4 days, so clients get a steady reminder rather than a daily message.
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