Prep and confirm every customer for their quarterly pest service
Every Monday, WebRun opens PestPac by WorkWave, identifies every customer whose quarterly service is due in the next 30 days, drafts a prep and appointment confirmation email in Gmail for each, and posts your scheduling team a Slack list so they can confirm the route before the cycle begins.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically prep and confirm customers for their quarterly pest control service?
WebRun opens PestPac by WorkWave every Monday, finds every customer whose quarterly service falls within the next 30 days, and drafts a personalized prep and confirmation email in Gmail for each. Your scheduling team reviews and approves the drafts. A Slack list groups customers by service week and flags any accounts with special prep requirements.
- Every quarterly service customer gets a prep and confirmation draft 30 days in advance
- Special prep requirements and complaints are flagged before the technician goes out
- No quarterly service cycle launches without scheduling team review
Built for pest control scheduling teams · residential pest control operators · pest control office managers · quarterly plan pest control businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.workwave.comin a real browser with your saved login - no setup, no API keys. -
1
PestPac by WorkWave - identify customers due for quarterly service
workwave.com
WebRun opens PestPac by WorkWave to identify customers due for quarterly service. - Open PestPac by WorkWave and navigate to the Service or Route scheduling section
- Filter for customers whose next scheduled quarterly service falls within the next 30 days
- Capture customer name, service address, preferred access instructions, appointment window, and service plan type
- Note any accounts with unresolved complaints or special prep requirements
Done when Every customer due for quarterly service in the next 30 days is listed with full service details.
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2
Gmail - draft prep and confirmation email per customer
gmail.com How to Automate Gmail
WebRun opens Gmail to draft prep and confirmation email per customer. - Draft a quarterly prep and confirmation email for each customer
- Include the scheduled appointment date and window, any prep instructions such as clear under-sink areas, and a request to confirm access
- Ask the customer to reply or call if the date does not work
- Save as a Gmail draft for scheduling team review, do not send automatically
Done when Quarterly prep and confirmation email drafts are saved in Gmail for every due customer.
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3
Slack - post quarterly prep list to scheduling team
slack.com How to Automate Slack
WebRun opens Slack to post quarterly prep list to scheduling team. - Post the quarterly prep list to the scheduling Slack channel
- Group customers by their scheduled service week
- Flag any account with special prep requirements or an unresolved complaint
- Include the draft count so the team knows how many emails are ready to approve
Done when Scheduling team has a full quarterly prep list in Slack grouped by service week.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send prep emails to customers without my team approving them first?
No. Every prep and confirmation email is saved as a Gmail draft for your scheduling team to review. Nothing is sent to a customer until a human approves and sends it.
How far in advance does it start flagging customers?
It surfaces every customer with a quarterly service due within the next 30 days each Monday, giving your team enough lead time to confirm access and prep requirements before the technician goes out.
What happens if a customer needs to reschedule?
If a customer replies requesting a reschedule, your team handles the change in PestPac by WorkWave. The next Monday run will reflect the updated schedule and skip any already-confirmed customers.
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