Clear the Payhawk approval queue faster
Every morning, WebRun opens Payhawk, checks card and invoice payment requests still waiting on approval, creates a Trello card for each with the requester, amount, and vendor, and posts a Microsoft Teams summary so the approver knows exactly what is waiting for them.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I clear a stuck Payhawk approval queue?
WebRun checks Payhawk every morning for card and invoice requests waiting on approval, creates a Trello card for each with the requester, amount, and vendor, and posts a Microsoft Teams summary. The approver opens Teams to a clear, current queue instead of digging through Payhawk to see what still needs a decision.
- Approvers see their full queue in Teams without opening Payhawk
- Every pending request has a Trello card so nothing gets lost
- The oldest requests surface first instead of getting buried
Built for Finance teams · office managers · approvers · European startups
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
payhawk.comin a real browser with your saved login - no setup, no API keys. -
1
Payhawk - find requests waiting on approval
payhawk.com
WebRun opens Payhawk to find requests waiting on approval. - Open Payhawk and filter card and invoice requests to pending
- Capture the requester, amount, and vendor for each
- Note how long each request has been waiting
Done when Every pending Payhawk request is captured with its details.
-
2
Trello - log each request as a card
trello.com How to Automate Trello
WebRun opens Trello to log each request as a card. - Create a Trello card for each pending request on the approval board
- Include the requester, amount, and vendor in the card
- Move cards to done once approved or declined
Done when The approval board reflects every request still waiting.
-
3
Microsoft Teams - summarize the queue
microsoft.com How to Automate Microsoft Teams
WebRun opens Microsoft Teams to summarize the queue. - Post a summary of the pending queue to the approver's Teams channel
- Sort it with the oldest requests first
- Link back to the Trello card for each request
Done when The approver has today's queue summarized in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it approve requests on its own?
No. WebRun only reads the pending queue and logs it. Every approval or decline still happens inside Payhawk by a person.
Will requesters be notified?
No. The Trello board and Teams summary are internal to your approvers. Requesters hear back through Payhawk once a decision is made.
How current is the queue?
It reads live pending status from Payhawk each morning, so anything already approved or declined will not show up again.
Related templates
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