Recover missed appointments and rebook clients fast
Each morning, WebRun opens Healthie, finds every appointment that was marked as a no-show in the past 24 hours, drafts a warm recovery and rebooking message for each client, queues the messages in Gmail for your review, and posts a no-show count to Slack.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically follow up with nutrition clients who miss appointments?
WebRun opens Healthie every morning, finds every appointment marked as a no-show in the past 24 hours, and drafts a warm recovery and rebooking message for each client in Gmail. A Slack summary flags repeat no-shows so you can act quickly and recover missed revenue before the week is out.
- Missed sessions are followed up within 24 hours while still fresh
- More no-shows convert to rescheduled appointments with a timely personal message
- Repeat no-shows are flagged before they become a pattern
Built for registered dietitians · nutrition coaches · private nutrition practices · group nutrition clinics
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
secure.gethealthie.comin a real browser with your saved login - no setup, no API keys. -
1
Healthie - identify yesterday's no-shows
gethealthie.com How to Automate Healthie
WebRun opens Healthie to identify yesterday's no-shows. - Open Healthie and navigate to the Appointments section
- Filter appointments completed in the past 24 hours and marked as no-show
- Capture the client name, appointment time, session type, and contact email for each no-show
Done when Every no-show from the past 24 hours is listed with client contact details.
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2
Gmail - draft recovery and rebook messages
gmail.com How to Automate Gmail
WebRun opens Gmail to draft recovery and rebook messages. - Draft a warm, non-judgmental recovery message for each no-show client acknowledging the missed session
- Include a rebooking prompt with a link to their scheduling page in Healthie
- Save every message as a Gmail draft, unsent, for your review before sending
Done when One drafted recovery message per no-show client is queued in Gmail for your approval.
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3
Slack - report the no-show count to you
slack.com How to Automate Slack
WebRun opens Slack to report the no-show count to you. - Post a short Slack message with the total no-show count and names from the past 24 hours
- Flag any client who has no-showed more than once in the current month
Done when You have a Slack summary of yesterday's no-shows with any repeat offenders flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact no-show clients automatically?
No. Every recovery message is drafted in Gmail and left unsent for your review. You decide whether to send, edit, or discard each message before any client receives it.
What tone does the recovery message use?
Warm and non-judgmental by default. You can give WebRun your preferred tone or an example message and it will match your practice voice in every draft.
Does it track repeated no-shows?
Yes. WebRun flags any client who no-shows more than once in the current month in the Slack summary, so you can decide whether to adjust their booking policy.
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