Turn canceled infusion visits into rebooked slots
Every afternoon, WebRun opens Nexus Clinical, finds infusion visits that were canceled or no-showed that day, checks Google Calendar for the next open chair time within the patient's protocol window, and drafts a Solutionreach outreach message for staff to review and send offering the new slot.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I fill a canceled or no-show infusion slot the same day?
WebRun checks Nexus Clinical every afternoon for infusion visits canceled or no-showed that day, finds the next open chair slot in Google Calendar that still fits the patient's dosing window, and drafts a Solutionreach outreach message for staff to approve and send. Held slots release automatically after 24 hours, so no infusion chair sits empty and no protocol window closes unnoticed.
- Canceled infusion chairs get an offered replacement the same day
- Held slots release automatically after 24 hours instead of sitting blocked
- Protocol windows are checked so offers are always clinically appropriate
Built for infusion centers · MS clinics · infusion nursing teams · scheduling coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.nexusclinical.comin a real browser with your saved login - no setup, no API keys. -
1
Nexus Clinical - find canceled or no-show infusion visits
nexusclinical.com How to Automate Nexus Clinical
WebRun opens Nexus Clinical to find canceled or no-show infusion visits. - Open Nexus Clinical and check for infusion visits marked canceled or no-show today
- Note each patient's drug protocol and how many days remain in their dosing window
- Flag anyone whose window closes soon as a priority reschedule
Done when Every canceled or no-show infusion visit today is listed with its remaining protocol window.
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2
Google Calendar - find the next open chair slot
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to find the next open chair slot. - Search Google Calendar for the next open infusion chair slot within each patient's remaining window
- Hold the slot temporarily so it is not booked by someone else while outreach goes out
- Flag anyone with no open slot inside their remaining window
Done when Every flagged patient has a held candidate slot, or a flag if none was found in time.
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3
Solutionreach - draft the reschedule outreach message
- Draft an outreach message offering the held slot and asking the patient to confirm
- Queue every draft for staff review. Never send outreach to a patient without approval
- Release the held slot back to the calendar if the patient does not confirm within 24 hours
Done when A reviewable reschedule offer exists for every canceled or no-show patient with an open slot.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message patients to reschedule without staff approving it?
No. WebRun only drafts the reschedule offer in Solutionreach and queues it for staff review. It sends only after a staff member approves it.
How does it pick which slot to offer?
It checks Google Calendar for the next open infusion chair time that still falls inside that patient's dosing protocol window, so the offer is always clinically appropriate.
What happens if the patient does not respond to the offer?
The held slot is released back to the calendar after 24 hours so it does not sit blocked, and the patient stays flagged for a follow-up call.
Related templates
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