Give every new student a warm, complete onboarding experience
Each morning, WebRun checks Opus1.io for students who enrolled in the past 24 hours and have not yet received a welcome email, drafts a personalised onboarding message for each family with their lesson details, payment setup instructions, and studio policies, and posts the batch to Slack for your review before sending.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically onboard new music students with a welcome email?
Every morning, WebRun checks Opus1.io for new enrolments from the past 24 hours, drafts a personalised welcome email for each family in Gmail with lesson details, payment setup steps, and studio policies, and posts a Slack summary for admin review. No email is sent until approved, so every new family gets a warm, complete welcome on day one.
- New families hear from the studio within 24 hours of enrolling
- Every welcome email includes the correct teacher, lesson time, and payment instructions
- No onboarding email is sent without admin sign-off
Built for music studios · music school admins · private music teachers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.opus1.ioin a real browser with your saved login - no setup, no API keys. -
1
Opus1.io - find new enrolments awaiting onboarding
opus1.io
WebRun opens Opus1.io to find new enrolments awaiting onboarding. - Open Opus1.io and filter the student list to new enrolments from the past 24 hours with no welcome email logged
- Capture the student name, family contact email, teacher, instrument, lesson day and time, and lesson location
Done when Every new enrolment from the past 24 hours is listed with full lesson and contact details.
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2
Gmail - draft personalised welcome email for each family
gmail.com How to Automate Gmail
WebRun opens Gmail to draft personalised welcome email for each family. - Draft a warm welcome email for each family including the teacher name, first lesson date and time, location or video link, and payment setup steps
- Include links to the student portal and any studio policies or code of conduct
- Save each email as a Gmail draft without sending
Done when A complete welcome draft is ready in Gmail for every new family.
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3
Slack - queue welcome drafts for admin review
slack.com How to Automate Slack
WebRun opens Slack to queue welcome drafts for admin review. - Post a Slack summary listing each new student, their teacher, and the number of welcome drafts ready
- Prompt the admin to open Gmail, review, and send the approved welcome emails
Done when Your admin team has the new-enrolment list in Slack and can send the welcome emails from Gmail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the welcome email to new families without my approval?
No. Every welcome message is saved as a Gmail draft first. Your admin reviews the batch in Gmail after seeing the Slack prompt, and nothing is sent until you approve.
Can I customise the welcome email content and studio policies included?
Yes. Provide WebRun with your welcome template, studio policies, and any links you want included and it will populate each draft consistently for every new family.
What if a student enrolled but their first lesson is weeks away?
WebRun still drafts the welcome email so the family hears from you right away. The lesson details it includes will reflect the actual scheduled date, however far out that is.
Related templates
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