Win back students who dropped off before they forget you
Every Monday, WebRun opens Opus1.io, identifies students who have had no lessons for 30 or more days with no withdrawal on record, drafts a personal winback email for each family in Gmail, and posts the list to Slack for your review before any message is sent.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically reach out to music students who stopped coming to lessons?
Every Monday, WebRun scans Opus1.io for students who have not attended a lesson in 30 or more days with no withdrawal on record, drafts a warm, personalised winback email for each family in Gmail, and posts a Slack summary for your review. No message is sent until you approve, giving you a weekly winback pipeline without any manual digging.
- Lapsed students are identified and outreached within a week, not months later
- Each winback email is personalised to the student, instrument, and teacher
- No contact goes out without admin approval
Built for music studio owners · music school admins · private music teachers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.opus1.ioin a real browser with your saved login - no setup, no API keys. -
1
Opus1.io - identify students lapsed 30 or more days with no withdrawal
opus1.io
WebRun opens Opus1.io to identify students lapsed 30 or more days with no withdrawal. - Open Opus1.io and navigate to the student or enrolment list
- Filter for students with no lessons scheduled or attended in the past 30 days and no formal withdrawal
- Capture the student name, family email, teacher, instrument, and date of the last attended lesson
Done when Every lapsed student without a withdrawal record is listed with their last lesson date and contact details.
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2
Gmail - draft personalised winback email for each family
gmail.com How to Automate Gmail
WebRun opens Gmail to draft personalised winback email for each family. - Draft a warm, personalised winback email for each family mentioning the student, instrument, and how long it has been
- Include a friendly invitation to restart lessons and a link to book a time
- Save each email as a Gmail draft without sending
Done when A personalised winback draft exists in Gmail for every lapsed family.
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3
Slack - queue the winback batch for review
slack.com How to Automate Slack
WebRun opens Slack to queue the winback batch for review. - Post a Monday Slack summary listing lapsed students, last lesson dates, and the number of drafts ready
- Prompt the admin to review and send the approved winback emails from Gmail
Done when Your admin team has this week's lapsed-student list in Slack and can approve the outreach.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact lapsed families without my approval?
No. Every winback message is saved as a Gmail draft. WebRun posts a Slack summary so you can review each one before deciding to send.
What is the lapse threshold and can I change it?
The default is 30 days with no attended lessons and no withdrawal. You can adjust the threshold in your WebRun settings to suit your studio's policy.
How does it handle students who formally withdrew?
Students with a withdrawal record in Opus1.io are excluded from the lapsed list, so only unresolved drop-offs receive the winback outreach.
Related templates
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