Track your outstanding gift card liability every week
Every Monday, WebRun opens Vista, reads the current balance of all active gift cards, calculates total outstanding liability, identifies cards expiring in the next 30 days, and posts a digest to Slack. It also logs the weekly liability figure in QuickBooks as a memo for your finance team.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track cinema gift card liability each week?
WebRun reads all active gift card balances from Vista every Monday, calculates total outstanding liability, identifies cards expiring in the next 30 days, posts a digest to Slack, and logs the liability figure as a memo in QuickBooks. Journal entries are always made by your finance team.
- Total gift card liability visible in Slack every Monday without manual calculation
- Cards expiring in 30 days flagged before they lapse unspent
- Weekly liability memo in QuickBooks for the finance team to review
Built for cinema finance managers · multiplex accounting teams · operations managers · independent theater owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
vista.coin a real browser with your saved login - no setup, no API keys. -
1
Vista - read active gift card balances
vista.co How to Automate Vista
WebRun opens Vista to read active gift card balances. - Open Vista and navigate to the Gift Card management section
- Read the balance and expiry date for every active gift card
- Calculate the total outstanding liability across all active cards
- Identify cards with an expiry date within the next 30 days and their combined value
Done when Total gift card liability and expiring card balances are calculated.
-
2
Slack - post the liability digest
slack.com How to Automate Slack
WebRun opens Slack to post the liability digest. - Post the total outstanding liability figure and the count of active cards
- Include the combined value of cards expiring in the next 30 days
- List any individual cards with balances above your configured high-value threshold
Done when The liability digest is posted in Slack with the total and expiry breakdown.
-
3
QuickBooks - log the weekly liability memo
- Open QuickBooks and locate the Gift Card Liability account
- Add a memo note with today's date and the total outstanding liability figure from Vista
- Leave the entry as a memo for the finance team to action as needed
Done when The weekly liability figure is recorded as a memo in QuickBooks.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it post any journal entries to QuickBooks automatically?
No. WebRun adds only a memo note to the QuickBooks liability account. Any journal entries or adjustments are made by your finance team after reviewing the digest.
Can it flag cards that have been dormant for a long time?
Yes. You can configure a dormancy period during setup and WebRun will flag any cards with no redemption activity beyond that period alongside the expiry alerts.
What counts as a high-value card?
You set the high-value threshold during setup. Any individual card with a balance above that amount is listed separately in the Slack digest for visibility.
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