Draft visa enrollment letters for students
Whenever a student submits a visa letter request, WebRun opens Teachworks to pull their enrollment and attendance record, drafts a formatted enrollment letter in Google Docs, and prepares a Gmail draft to the student for staff to review, sign, and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I quickly draft visa enrollment letters for language school students?
Whenever a student requests a visa enrollment or attendance letter, WebRun pulls their enrollment dates, hours, and attendance percentage from Teachworks, drafts a formatted letter in Google Docs using the school's letterhead, and prepares a Gmail draft for staff. A staff member reviews, signs, and sends every letter, since visa documents always need human approval.
- Students get their visa letter drafted within hours instead of days
- Staff sign and send rather than typing each letter from scratch
- Attendance figures come straight from live Teachworks records, not guesswork
Built for language schools · ESL academies · international student offices · study abroad programs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.teachworks.comin a real browser with your saved login - no setup, no API keys. -
1
Teachworks - pull the student's enrollment record
teachworks.com How to Automate Teachworks
WebRun opens Teachworks to pull the student's enrollment record. - Open Teachworks and find the student's enrollment status, start date, course, and weekly hours
- Pull their attendance percentage for the current term
- Confirm the student's legal name matches the spelling on file for official documents
Done when The student's enrollment and attendance record is pulled and confirmed.
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2
Google Docs - draft the formatted enrollment letter
docs.google.com How to Automate Google Docs
WebRun opens Google Docs to draft the formatted enrollment letter. - Open the school's official letter template in Google Docs
- Fill in the student's name, program, dates, hours per week, and attendance percentage
- Format the letter to match the school's letterhead and signature block
Done when A completed draft letter exists in Google Docs with the student's accurate details.
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3
Gmail - prepare the letter for staff review and send
gmail.com How to Automate Gmail
WebRun opens Gmail to prepare the letter for staff review and send. - Attach the draft letter to a new email addressed to the student or the requesting office
- Note in the email body that the letter is pending a staff signature
- Save as a draft for a staff member to review, sign, and send. Never auto-send an official document
Done when A draft email with the attached letter is ready in Gmail, awaiting staff sign-off.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it sign or send an official letter on its own?
No. WebRun only prepares the draft letter and a draft email. A staff member reviews the details, adds a signature, and sends it, since visa documents always need a human sign-off.
How accurate is the attendance percentage on the letter?
It is pulled live from the student's Teachworks record at the moment of drafting, so staff should confirm nothing changed between the draft and the send if there is a delay.
Can it use our school's own letter template?
Yes. Give WebRun your existing Google Docs letterhead template and it will fill in each student's details into that exact format rather than a generic one.
Related templates
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