Flag class no-shows the same day
Every morning, WebRun opens Teachworks to find yesterday's unexcused no-shows, posts an alert to the academic team in Slack, and drafts a friendly check-in email in Gmail for each affected family, ready for staff review.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I catch language class no-shows the same day they happen?
Every morning, WebRun finds every unexcused no-show from the previous day in Teachworks, posts an alert with each student's running count to the academic team in Slack, and drafts a friendly check-in email in Gmail for the family. Staff decide whether to send, so outreach stays warm and no family is contacted automatically.
- No-shows get flagged the same morning instead of piling up unnoticed
- Repeat no-shows surface automatically for a policy conversation
- Families get a warm check-in instead of silence after a missed class
Built for language schools · ESL academies · language institutes · academic coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.teachworks.comin a real browser with your saved login - no setup, no API keys. -
1
Teachworks - find yesterday's unexcused no-shows
teachworks.com How to Automate Teachworks
WebRun opens Teachworks to find yesterday's unexcused no-shows. - Open Teachworks and filter yesterday's sessions to unexcused absences
- Exclude any absence already marked excused or pre-notified
- Check each student's no-show count for the current term
Done when Every unexcused no-show from yesterday is listed with its context.
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2
Slack - alert the academic team
slack.com How to Automate Slack
WebRun opens Slack to alert the academic team. - Post an alert to the academic team channel listing each no-show and their running count
- Flag students with 3 or more no-shows this term as needing a policy conversation
Done when The academic team has today's no-show list in Slack.
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3
Gmail - draft a check-in email for each family
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a check-in email for each family. - Draft a friendly check-in email to the family asking if everything is okay
- Offer to help reschedule if the absence was due to a conflict
- Save as a draft for staff to review and send. Never auto-send a check-in to a family
Done when A draft check-in email is ready in Gmail for every unexcused no-show.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the family without staff review?
No. The check-in email is saved as a Gmail draft only. A staff member decides whether and how to reach out, so no family receives a message WebRun sent on its own.
How does it tell an unexcused no-show from an excused absence?
It reads the live attendance status in Teachworks. Any absence already marked excused or pre-notified is left out of the alert entirely.
What happens once a student hits 3 no-shows?
WebRun flags them in the Slack alert as needing a policy conversation. It does not apply any fee or restriction itself, that decision stays with staff.
Related templates
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