Nudge students to re-enroll before semester ends
Every Monday, WebRun opens Teachworks to find students whose semester ends within the next few weeks and who have not yet re-enrolled, drafts a personalized WhatsApp nudge for each family, and posts the enrollment team a Slack list of who still needs to renew.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind language school students to re-enroll before the semester ends?
Every Monday, WebRun finds students in Teachworks whose semester ends within 3 weeks and who have not yet re-enrolled, and drafts a personalized WhatsApp nudge for each family mentioning their progress and the renewal deadline. It posts an enrollment team list in Slack of who still needs to respond, so no renewal window closes quietly.
- Renewal nudges go out weeks before a semester ends, not after it lapses
- Staff send a personalized message instead of a generic mass email
- The enrollment team always knows exactly who still needs to renew
Built for language schools · ESL academies · language institutes · semester-based education programs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.teachworks.comin a real browser with your saved login - no setup, no API keys. -
1
Teachworks - find students nearing semester end
teachworks.com How to Automate Teachworks
WebRun opens Teachworks to find students nearing semester end. - Open Teachworks and find students whose current semester ends within the next 3 weeks
- Exclude anyone already re-enrolled for the next term
- Note each student's current level, course, and preferred contact method
Done when Every student nearing semester end without a renewal is listed.
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2
WhatsApp - draft the re-enrollment nudge
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to draft the re-enrollment nudge. - Draft a personalized nudge message for each family mentioning their student's progress and next level
- Include the re-enrollment deadline and how to renew
- Save each message as a draft for staff to review and send. Never auto-send a renewal request
Done when A draft re-enrollment nudge is ready in WhatsApp for every eligible family.
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3
Slack - list who still needs to renew
slack.com How to Automate Slack
WebRun opens Slack to list who still needs to renew. - Post a list to the enrollment team of who was nudged and who still has not responded
- Sort the list by how close each student is to the semester end date
Done when The enrollment team has this week's re-enrollment status list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message families to re-enroll without staff approval?
No. Every nudge is saved as a WhatsApp draft. A staff member reviews the message and sends it, so no family receives a renewal request WebRun sent on its own.
How far ahead of semester end does it start nudging?
It starts drafting nudges once a student's current semester is within 3 weeks of ending, and stops once they show as re-enrolled in Teachworks.
Does it follow up more than once?
It re-checks the list every Monday, so a family who has not responded will get a fresh draft nudge queued each week until they re-enroll or the semester ends.
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