Check who still has access to your shared folders
Every night, WebRun signs in to Kolab Now, reads the access permissions on every shared folder, calendar, and tasklist along with the account users and distribution groups, sends the exceptions to Telegram, and books a private review block on your Google Calendar whenever access needs removing.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I check who has access to our shared mail folders and calendars?
WebRun audits Kolab Now sharing every night. It reads the access permissions on every shared folder, calendar, and tasklist, compares the holders against your current account users and groups, sends the exceptions to Telegram, and books a private Google Calendar block when access needs removing.
- Access left behind by a former colleague is named the night it is found
- Shared calendars and tasklists are audited as carefully as mail folders
- A review block lands on your calendar only when something needs doing
Built for account administrators · small IT teams · privacy conscious businesses · nonprofits
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
kolabnow.comin a real browser with your saved login - no setup, no API keys. -
1
Kolab Now - read sharing and permissions
kolabnow.com
WebRun opens Kolab Now to read sharing and permissions. - Sign in to Kolab Now and list the shared folders, calendars, and tasklists on the account
- For each one, read who holds access and at what permission level
- Compare the holders against the current account users and distribution groups, and flag anyone no longer on the list
Done when Every shared item has a current list of who can reach it and at what level.
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2
Telegram - send the access exceptions
telegram.org How to Automate Telegram
WebRun opens Telegram to send the access exceptions. - Send tonight's exceptions to your private admin channel
- Name the shared item, the person or group holding access, and the permission level
- Call out access held by anyone who is no longer an active account user
Done when Every access exception has been reported to the admin channel.
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3
Google Calendar - book the review block
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to book the review block. - Book a short private review block on your own calendar when exceptions were found
- Put the count of items to review in the event title so the task is clear at a glance
- Keep the event private with no guests. Never send a calendar invitation to anyone
Done when A private review block sits on your calendar whenever access needs removing.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it remove access by itself?
No. WebRun reads permissions and reports them. Revoking a share, deleting a user, or editing a distribution group stays an action you take in Kolab Now yourself.
Does it open my email?
No. This run never reads a message. It looks at folder, calendar, and tasklist sharing and at the account user list, so the contents of your mailbox are never touched.
Will it send calendar invitations?
No. The review block is private and has no guests. Nothing is emailed, and nobody else sees that the block exists on your calendar.
Related templates
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