Turn KoboToolbox field submissions into a clean dataset
Every morning, WebRun opens KoboToolbox, reads every survey submission collected since the last run, logs each one as a structured record in Airtable, and once a week drafts a Gmail summary of submission counts and flagged responses for your project lead to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically organize KoboToolbox field submissions?
WebRun reads new KoboToolbox submissions every morning, logs each as a structured Airtable record, and once a week drafts a Gmail summary of submission counts and flagged responses for your project lead to review. Field data stays organized in near real time and no report reaches a stakeholder without a human reading it first.
- Field submissions are logged as structured data the same morning
- Flagged responses are visible in Airtable without manual review
- Stakeholder summaries stay drafted and current, never sent unreviewed
Built for NGOs · research teams · public health programs · field data collectors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
kf.kobotoolbox.orgin a real browser with your saved login - no setup, no API keys. -
1
KoboToolbox - pull new field submissions
kobotoolbox.org
WebRun opens KoboToolbox to pull new field submissions. - Open KoboToolbox and list submissions collected since the last run
- Read every answer for each submission
- Note any submission with a missing or flagged response
Done when Every new submission has been read and checked for flags.
-
2
Airtable - log each as a structured record
airtable.com How to Automate Airtable
WebRun opens Airtable to log each as a structured record. - Add a record for each submission with its full answers
- Keep one field per survey question for easy filtering
- Mark flagged submissions clearly in a status field
Done when Every new submission is logged as a structured Airtable record.
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3
Gmail - draft the weekly summary
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the weekly summary. - Draft a weekly summary with submission counts and flagged responses
- Address it to the project lead on file
- Leave the draft unsent in Gmail for review
Done when A weekly summary draft is ready in Gmail for the project lead.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the project lead or funder without review?
No. WebRun only drafts the weekly summary in Gmail. A human reviews and sends it, WebRun never sends an email on its own.
Does it change any KoboToolbox form or submission?
No. It only reads submitted data. It never edits a form, a question, or a submitted answer in KoboToolbox.
What counts as a flagged submission?
Any submission with a missing required answer or a response already marked flagged in KoboToolbox, so nothing is judged beyond what the data itself shows.
Related templates
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