Keep every ketamine infusion series on track
Every Monday, WebRun opens OptiMantra, reviews every active patient's ketamine infusion series, flags anyone who has fallen behind their induction schedule or is due for their next session, logs the full roster to a Google Sheet, and posts the clinical team a Slack digest of who needs to be booked this week.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track every patient's ketamine infusion series progress?
WebRun reviews every active patient's ketamine infusion series in OptiMantra each Monday, flags anyone overdue for their next session or behind the typical induction pace, and logs the full roster to a Google Sheet. It then posts your clinical team a ranked Slack digest, so no patient's series quietly stalls between visits.
- No patient's induction series quietly stalls between visits
- Clinical staff see this week's booking priorities in Slack every Monday
- Every provider gets their own patient list, sorted by how far behind schedule they are
Built for ketamine clinic directors · infusion nurses · ketamine clinic front desk · integrative medicine practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.optimantra.comin a real browser with your saved login - no setup, no API keys. -
1
OptiMantra - find each patient's series progress
optimantra.com How to Automate OptiMantra
WebRun opens OptiMantra to find each patient's series progress. - Open OptiMantra and pull the active patient list with their ketamine treatment plans
- Compare each patient's completed sessions against their prescribed induction or maintenance series
- Flag anyone who is overdue for their next session or behind the typical induction pace
- Note the session type, IV, IM, sublingual, or nasal, and the prescriber on record for each
Done when Every active patient's series progress and next due session is captured.
-
2
Google Sheets - log the infusion series tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the infusion series tracker. - Open the Infusion Series Tracker sheet
- Update each patient's row with sessions completed, sessions remaining, and next due date
- Sort the sheet so patients furthest behind schedule appear first
Done when The tracker sheet reflects every patient's current series status.
-
3
Slack - alert the clinical team who needs booking
slack.com How to Automate Slack
WebRun opens Slack to alert the clinical team who needs booking. - Post a weekly digest to the clinical team channel listing who is due or overdue for their next session
- Group the list by prescriber so each provider sees their own patients first
- Link to the full tracker sheet for the complete roster
Done when The clinical team has this week's booking priorities in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact patients directly about booking their next session?
No. WebRun only posts an internal digest to your clinical team in Slack. Reaching out to a patient to book their next infusion is always a step your staff takes themselves.
How does it decide who has fallen behind schedule?
It compares each patient's completed sessions in OptiMantra against their prescribed induction or maintenance series, so anyone past their typical interval is flagged automatically.
Can it tell the difference between IV, IM, and sublingual patients?
Yes. It reads the session type recorded in OptiMantra for each patient and carries that detail into the tracker and the digest, so nothing gets mixed up between formats.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.