Keep every ketamine series on its dosing schedule
Each morning, WebRun opens Osmind, finds patients partway through a ketamine infusion series whose next dose falls due this week, checks Google Calendar for an already-booked next infusion, and logs a Google Sheets worklist of exactly who still needs an appointment, with a suggested open slot, so the front desk can book every gap before a series stalls between doses.
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How do I keep ketamine infusion series patients booked for their next dose?
WebRun opens Osmind each morning and finds patients partway through a ketamine infusion series whose next dose is due this week. It checks Google Calendar for a booked next infusion and logs a Google Sheets worklist of exactly who still needs an appointment, with a suggested slot, so the front desk books every gap before a series stalls.
- Patients mid-series get flagged for booking before their dosing interval slips
- Front desk opens a ranked booking worklist every morning
- Already-booked patients are marked on track from live calendar data
Built for ketamine infusion clinics · interventional psychiatry practices · clinic front desk teams · psychiatric practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.osmind.orgin a real browser with your saved login - no setup, no API keys. -
1
Osmind - find series doses due this week
osmind.org How to Automate Osmind
WebRun opens Osmind to find ketamine series due for their next dose. - Open Osmind and list patients on an active ketamine infusion protocol
- For each, read how many infusions in the prescribed series are complete and the target interval between doses
- Identify patients whose next dose is due within the coming week
- Capture patient initials, infusions completed, series total, and the recommended next dose date
Done when Every patient with a ketamine series dose due this week is listed with their progress and target next date.
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2
Google Calendar - check the next infusion is booked
calendar.google.com How to Automate Google Calendar
WebRun checks Google Calendar for each patient's next infusion. - Open the clinic infusion calendar in Google Calendar
- For each due patient, search for an existing next infusion appointment near the target date
- Mark patients who already have a next visit booked as on track
- For patients with nothing booked, note an open slot near their target date to suggest
Done when Each due patient is marked booked or unbooked, with a suggested open slot noted for the unbooked ones.
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3
Google Sheets - log who still needs booking
google.com How to Automate Google Sheets
WebRun logs a booking worklist of who still needs a next infusion. - Open the Series Booking Worklist sheet
- Write one row per due patient with initials, series progress, target date, booked status, and any suggested slot
- Put the unbooked patients at the top, ordered by how soon their next dose is due
- Leave booking to the front desk. WebRun builds the worklist and does not book appointments or contact patients
Done when The worklist lists every due patient with booked status and puts the unbooked, most-urgent ones on top for the front desk.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it book appointments or contact patients on its own?
No. WebRun builds an internal booking worklist and suggests open slots. Your front desk books each appointment and contacts patients. WebRun never books a slot or messages a patient by itself.
How does it know a patient's next dose is due?
It reads how many infusions in the prescribed series are complete and the target interval between doses in Osmind, then lists patients whose next dose falls due within the coming week.
What about patients whose next infusion is already booked?
They are marked on track. WebRun checks Google Calendar for an existing next appointment each morning, so already-booked patients drop below the unbooked ones on the worklist and need no action.
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