Thank every referring agent automatically after each job
When a Spectora job is marked complete and has a referring agent on record, WebRun reads the agent and property details, logs the referral in a Google Sheet, and drafts a warm thank-you email to the agent in Gmail for your approval before anything is sent.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically thank referring real estate agents after each inspection?
WebRun monitors Spectora for completed jobs with a referring agent on record and, within minutes, logs the referral in a Google Sheet and drafts a personalised thank-you email in Gmail. The draft waits for your approval before any message reaches the agent, keeping your referral relationships warm without any manual effort.
- Every referring agent receives a personalised thank-you within minutes of job completion
- Referral history is logged automatically in a Google Sheet for review
- No thank-you goes out without your explicit approval
Built for home inspectors · inspection companies · inspection businesses that rely on agent referrals
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
spectora.comin a real browser with your saved login - no setup, no API keys. -
1
Spectora - read completed job and agent details
spectora.com
WebRun opens Spectora to read completed job and agent details. - Open Spectora and navigate to the newly completed job
- Read the referring agent name, brokerage, and email address
- Note the property address and inspection date to personalise the message
Done when The referring agent details and job info are captured.
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2
Google Sheets - log referral in tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log referral in tracker. - Open the referral tracking sheet
- Append a new row with the agent name, brokerage, property address, and job date
- Mark the thank-you status as Pending so you can track it
Done when The referral is logged in the sheet and the thank-you is marked as pending.
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3
Gmail - draft thank-you for approval
gmail.com How to Automate Gmail
WebRun opens Gmail to draft thank-you for approval. - Draft a warm, personalised thank-you email to the agent naming the property and the date
- Include a brief note inviting future referrals
- Leave the email as an unsent draft in Gmail for your review before it is sent
Done when A personalised thank-you draft is waiting in Gmail for your approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the thank-you without my approval?
No. The thank-you is always left as an unsent Gmail draft. You read it, adjust the tone if needed, and send it yourself, so every message going to an agent is one you have approved.
What if the job has no referring agent on record?
WebRun checks for a referring agent before taking any action. Jobs with no agent on record are skipped, so the workflow only runs when there is someone to thank.
Can it track how many jobs each agent has referred over time?
Yes. Because every referral is logged in the Google Sheet with the agent name and date, you can see an agent's running referral count at any time directly in the sheet.
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