Turn hospital discharge referrals into a scheduled first visit
Every hour, WebRun checks Gmail for new discharge referral emails from hospital case managers, pulls the discharge diagnosis and ongoing treatment plan, creates or updates the matching patient record in CureMD, holds a tentative first visit slot in Calendly based on urgency, and drafts an acknowledgment reply to the hospital for staff to review.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automate hospital discharge referral intake?
WebRun reads new hospital discharge referral emails in Gmail, pulls the diagnosis and ongoing treatment plan, and creates the matching patient record in CureMD. It then holds a tentative first visit slot in Calendly based on urgency, so a patient discharged on IV antibiotics or newly diagnosed with HIV gets a follow-up visit lined up within days.
- New discharge referrals get a patient record and an intake slot the same hour they arrive
- Urgent cases, such as continuing IV antibiotics or HIV linkage, are flagged automatically
- No referral sits in an inbox without an acknowledgment drafted for the hospital
Built for infectious disease clinics · hospital discharge planners · OPAT program coordinators · ID clinic front desk staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
mail.google.comin a real browser with your saved login - no setup, no API keys. -
1
Gmail - read new hospital discharge referrals
gmail.com How to Automate Gmail
WebRun opens Gmail to read new hospital discharge referrals. - Open Gmail and find new discharge referral emails from hospital case managers since the last check
- Extract the patient's name, discharge diagnosis, ongoing antibiotic or treatment plan, and the sending hospital's contact
- Flag any referral for a patient who needs to continue IV antibiotics or linkage to HIV care within 72 hours
- Draft an acknowledgment reply to the hospital case manager confirming receipt, and leave it unsent for staff to review and send
Done when Every new discharge referral is captured with its diagnosis, urgency, and a drafted acknowledgment reply.
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2
CureMD - create the new patient or referral record
curemd.com How to Automate CureMD
WebRun opens CureMD to create the new patient or referral record. - Open CureMD and search for the patient by name and date of birth to avoid creating a duplicate chart
- Create a new patient record or referral entry with the discharge diagnosis and ongoing treatment plan
- Assign the referral to the right ID provider based on the condition
Done when Every discharge referral has a matching patient record in CureMD with an assigned provider.
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3
Calendly - hold a first visit intake slot
calendly.com How to Automate Calendly
WebRun opens Calendly to hold a first visit intake slot. - Open Calendly and find the earliest intake slot that meets the referral's urgency window
- Hold a tentative first visit slot against that opening
- Leave the booking tentative until the front desk confirms it with the patient and sends the invite
Done when A tentative first visit slot is held for every new discharge referral.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reply to the hospital automatically?
No. WebRun drafts the acknowledgment reply to the hospital case manager and leaves it unsent. Your front desk reviews and sends it, so no message goes to the hospital without a human checking it first.
How does it avoid creating a duplicate patient chart?
It searches CureMD by the patient's name and date of birth before creating anything, so an existing chart is updated rather than duplicated.
Does it book the appointment with the patient directly?
No. It only holds a tentative slot on Calendly. Your front desk confirms the time with the patient and sends the actual invite.
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