Surface specimen rejections before they delay results
Every night, WebRun opens Clinisys, pulls every specimen rejected that day with its reason, client, and test, posts a short digest to your ops Slack channel, and logs the full detail to a Google Sheet so rejection trends by client and reason are easy to spot.
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- Cancel anytime
How do I track specimen rejection trends by client without pulling the report by hand?
Every night, WebRun opens Clinisys, pulls every specimen rejected that day with its reason and client, and posts a short digest to your ops Slack channel. It also logs full detail to a Google Sheet, so rejection trends by client and reason build automatically instead of getting reconstructed by hand each month.
- Rejection trends by client and reason build automatically every night
- A client with a climbing rejection count gets flagged before it becomes a pattern
- No specimen rejection sits buried in Clinisys unseen
Built for lab quality assurance teams · hospital outreach lab managers · phlebotomy trainers · client services coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.clinisys.comin a real browser with your saved login - no setup, no API keys. -
1
Clinisys - pull the day's rejected specimens
clinisys.com How to Automate Clinisys
WebRun opens Clinisys to pull the day's rejected specimens. - Open Clinisys and filter specimens marked rejected in the last 24 hours
- Capture the reason code, hemolyzed, clotted, quantity not sufficient, mislabeled, or expired, for each
- Note the ordering client and test for every rejection
Done when Every rejection from the last 24 hours is listed with its reason, client, and test.
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2
Slack - post the nightly rejection digest
slack.com How to Automate Slack
WebRun opens Slack to post the nightly rejection digest. - Post the day's total rejection count and a breakdown by reason to the ops channel
- Call out any client with an unusually high rejection count
- Leave the decision to contact a client for a redraw to your team. WebRun doesn't reach out to the collection site itself
Done when Tonight's rejection digest is posted to the ops channel.
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3
Google Sheets - log full detail for trending
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log full detail for trending. - Log every rejection with its reason, client, test, and timestamp
- Roll the day into the running monthly trend by client and reason
- Flag any reason code that's climbing week over week
Done when Every rejection from tonight has a row in the trend log.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the collection site about a redraw?
No. WebRun only surfaces the rejection internally, in Slack and the trend log. Your team decides whether and how to reach out to the client for a redraw.
What rejection reasons does it track?
The standard set Clinisys codes rejections with: hemolyzed, clotted, quantity not sufficient, mislabeled, and expired, plus any custom reason your lab uses.
How do I spot a client with a recurring problem?
The Google Sheet rolls each night into a running monthly trend by client and reason, so a climbing count stands out instead of getting lost in daily noise.
Related templates
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