Confirm clubhouse and amenity reservations for homeowners
Every morning, WebRun opens TownSq, pulls new amenity reservation requests submitted overnight, checks the reservations tracker for conflicts, logs each valid booking, and drafts a confirmation email for the requesting homeowner. The manager reviews and sends each confirmation before the homeowner receives anything.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically confirm HOA amenity and clubhouse reservations?
WebRun opens TownSq every morning, pulls new amenity reservation requests, checks the Google Sheets tracker for conflicts, and logs each valid booking. It drafts a confirmation email for every conflict-free request in Gmail. The manager reviews every draft before a homeowner receives a confirmation.
- Every new reservation request gets a conflict check and a draft confirmation the same morning
- Double bookings are caught before a confirmation is ever sent
- Managers click Send on a ready draft instead of composing confirmations manually
Built for HOA management companies · community association managers · amenity coordinators · HOA boards
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.townsq.ioin a real browser with your saved login - no setup, no API keys. -
1
TownSq - pull new reservation requests
townsq.io
WebRun opens TownSq to pull new reservation requests. - Open TownSq and navigate to the amenity reservation or request section
- Pull all new reservation requests submitted since the last run
- Capture the requesting owner's name, unit, amenity requested, date and time, and any special notes
Done when All new reservation requests are collected with full booking details.
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2
Google Sheets - check conflicts and log bookings
google.com How to Automate Google Sheets
WebRun opens Google Sheets to check conflicts and log bookings. - Open the amenity reservations tracker
- Check each new request against existing bookings on the same amenity, date, and time for conflicts
- Log confirmed (no-conflict) bookings with owner name, unit, amenity, date, and status
- Flag any conflicting requests in a separate section for the manager to resolve manually
Done when All new requests are logged, conflicts flagged, and the reservations calendar is current.
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3
Gmail - draft confirmation emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft confirmation emails. - Draft a confirmation email for each conflict-free booking addressed to the requesting homeowner by name
- Include the amenity name, confirmed date and time, any rules or deposit requirements, and contact information for questions
- For conflicted requests, draft a polite holding message noting that the manager will follow up
- Save all emails as Gmail drafts. The manager reviews and sends each one before it reaches a homeowner
Done when Confirmation drafts and conflict-holding drafts are queued in Gmail for manager review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send confirmation emails to homeowners automatically?
No. Every confirmation is saved as a Gmail draft. The manager reviews and clicks Send. Sending a booking confirmation creates a commitment, so a human approves each one before it goes out.
How does it detect double bookings?
It reads the current reservations tracker in Google Sheets and checks each new request against existing entries for the same amenity, date, and time slot. Conflicted requests are flagged in a separate section for the manager to resolve.
What if the homeowner needs to cancel or change a reservation?
This workflow handles new booking confirmations. For cancellations and changes, the manager updates the reservations tracker directly in Google Sheets and the next run reflects the current state.
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