Chase candidates who never recorded their interview
Every morning, WebRun opens HireVue, lists candidates who were invited to record an interview but have not, sorts them by how close the invitation deadline is, queues a reminder text in Twilio for a recruiter to approve, and sends the chase list to WhatsApp.
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How do I chase candidates who have not completed their video interview?
Every morning WebRun opens HireVue and finds candidates who were invited to record an interview but have not done it, with the deadline closest first. WebRun queues a reminder text in Twilio for a recruiter to approve and sends the list to WhatsApp, so nobody times out unnoticed.
- Candidates get a nudge before their invitation window closes
- Every reminder is approved by a recruiter before it sends
- The chase list is ordered by deadline, so the urgent ones come first
Built for recruiters · talent acquisition teams · HR managers · high volume hiring
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
hirevue.comin a real browser with your saved login - no setup, no API keys. -
1
HireVue - find unrecorded invitations
hirevue.com
WebRun opens HireVue to find unrecorded invitations. - Open HireVue and list candidates with an interview invitation that is still outstanding
- Record the candidate, the job opening, the date invited, and the invitation deadline
- Sort by days remaining so anyone about to time out sits at the top
- Skip anyone who has already recorded, withdrawn, or been rejected
Done when Every outstanding invitation is listed with its deadline and days remaining.
-
2
Twilio - queue the reminder for approval
twilio.com How to Automate Twilio
WebRun opens Twilio to queue the reminder for approval. - Write a short, friendly reminder text for each candidate naming the role and the deadline
- Queue every message for a recruiter to read and approve. Nothing is sent to a candidate automatically
- Send only after the recruiter approves, and never to anyone who has asked not to be contacted
Done when A reminder text per candidate is queued and waiting for recruiter approval.
-
3
WhatsApp - send the recruiter the chase list
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to send the recruiter the chase list. - Message the internal recruiting group with today's chase list, soonest deadline first
- Show the candidate, the role, and the days left on the invitation
- Note how many reminders are queued and waiting for approval
Done when The recruiting team has today's chase list and the queued reminder count.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text candidates without a recruiter seeing it first?
No. Every reminder is queued in Twilio and held until a recruiter approves it, so no candidate is contacted by an automation on its own.
Does it change anything in HireVue?
No. WebRun reads the invitation list and completion status. It never extends a deadline, reissues an invitation, or rejects a candidate.
How does it avoid chasing the same person twice?
It records who has already been reminded and how recently, so a candidate gets one nudge per window rather than a message every morning.
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