Unstick time off requests waiting on a manager
Every morning, WebRun signs in to HiBob, lists the time off requests still sitting in pending approval, matches each to the employee and the manager holding it, checks how close the leave date is, posts the chase list to Telegram, and logs approval turnaround in Airtable.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I chase time off requests that managers have not approved?
WebRun signs in to HiBob every morning and lists the time off requests still pending, matching each to the employee, the approving manager, and the days until the leave starts. It posts the chase list to Telegram grouped by manager and tracks approval turnaround in Airtable, so requests stop sitting unanswered.
- Requests starting within two weeks are escalated before flights are lost
- Every pending request is tied to the manager holding it
- Average approval time per manager is tracked without anyone chasing
Built for HR operations · people teams · office managers · team leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.hibob.comin a real browser with your saved login - no setup, no API keys. -
1
HiBob - find requests still pending
hibob.com
WebRun opens HiBob to find requests still pending. - Sign in to HiBob and open the time off requests view
- List every request still in pending approval status
- Record the employee, the leave dates, the type of leave, and the date requested
- Identify the manager the request is waiting on
- Calculate the days until the leave starts and how long the request has waited
- Check the team calendar so a clash with existing approved leave is visible
Done when Every pending request has its employee, approver, wait time, and days to leave.
-
2
Telegram - post the chase list by manager
telegram.org How to Automate Telegram
WebRun opens Telegram to post the chase list by manager. - Post the chase list to your HR operations channel grouped by manager
- Order by how soon the leave starts, nearest first
- Call out any request where the leave date is inside two weeks and still unapproved
- Note clashes where approving would leave a team short
- Leave the approval to the manager. WebRun never approves or declines a request
Done when Today's chase list is in Telegram grouped by the manager holding each request.
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3
Airtable - track approval turnaround
airtable.com How to Automate Airtable
WebRun opens Airtable to track approval turnaround. - Log each pending request with the date requested and the days waiting
- Record the turnaround once a request is finally approved or declined
- Track average approval time by manager so a persistent bottleneck is visible
Done when Approval turnaround is recorded for every request.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve or decline requests?
No. WebRun never approves, declines, or edits a time off request. It reads which requests are pending and posts an internal chase list, and the manager makes every decision in HiBob.
Does it message employees or their managers directly?
No. It posts to your own HR operations channel in Telegram. Nobody is emailed or messaged individually, so HR decides how to nudge each manager.
What gets escalated first?
Requests where the leave date is closest. Anything starting within two weeks and still unapproved goes to the top, because those are the ones where flights and cover arrangements are already at risk.
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