Fill every open FibroScan slot each week
Every Monday, WebRun opens gGastro (ModMed), finds patients due for their next FibroScan elastography exam, checks Google Calendar for open exam slots this week, and builds a ready to call worklist in Google Sheets so staff can book each patient with one phone call.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I build a FibroScan scheduling worklist automatically?
WebRun checks gGastro (ModMed) every Monday for patients due for a repeat FibroScan exam, matches each one against open slots in Google Calendar for the next two weeks, and builds a ready to call worklist in Google Sheets sorted by longest overdue first. Staff make one call per patient instead of cross referencing two systems by hand.
- A calling worklist is ready every Monday morning without manual cross referencing
- Patients are sorted by how overdue they are for their scan
- Gaps where no slot exists are flagged instead of hidden
Built for hepatology clinics · GI practices with elastography · scheduling staff · practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.modmed.comin a real browser with your saved login - no setup, no API keys. -
1
gGastro (ModMed) - find patients due for FibroScan
modmed.com How to Automate gGastro (ModMed)
WebRun opens gGastro (ModMed) to find patients due for FibroScan. - Open gGastro (ModMed) and filter patients due for a repeat FibroScan based on their surveillance interval
- Capture each patient's last scan date, fibrosis stage, and preferred contact number
- Exclude anyone already booked for an upcoming exam
Done when Every patient due for FibroScan this cycle is listed.
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2
Google Calendar - check open exam slots
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to check open exam slots. - Open Google Calendar and pull the open FibroScan exam slots for the next two weeks
- Match each due patient to a plausible slot based on the clinic's typical scheduling pattern
- Note slots that stay unmatched so staff know where the gaps are
Done when Open slots for the next two weeks have been matched against the due list.
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3
Google Sheets - build the calling worklist
google.com How to Automate Google Sheets
WebRun opens Google Sheets to build the calling worklist. - Open the FibroScan worklist and add a row per patient with their suggested slot and phone number
- Sort the list by longest overdue first
- Leave a status column for staff to mark booked, declined, or unreachable
Done when Staff have a complete calling worklist matched to open slots.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun call or text the patient to book the exam?
No. It only builds the worklist with a suggested slot and phone number. Staff make the actual call and confirm the booking.
How does it know a patient is due for a repeat FibroScan?
It reads the surveillance interval set in gGastro (ModMed) against the last scan date, so only patients actually due this cycle appear.
What if there are not enough open slots for everyone due?
Unmatched patients are still listed with a note that no slot was found, so they are not silently dropped from the worklist.
Related templates
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