Keep antiviral prior authorizations from stalling
Every morning, WebRun opens gGastro (ModMed), finds new hepatitis antiviral prescriptions needing prior authorization, checks each case's status in CoverMyMeds, logs the submission date and payer deadline to Google Sheets, and drafts a follow up note in Gmail for any case stalled past 3 business days.
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How do I track antiviral prior authorizations before they delay treatment?
WebRun checks gGastro (ModMed) every morning for new hepatitis antiviral prescriptions needing prior authorization, tracks each case's status in CoverMyMeds, and logs the submission date and payer deadline to Google Sheets. When a case stalls past 3 business days, it drafts a follow up note in Gmail for staff to review, so antiviral therapy does not sit delayed waiting on paperwork.
- Every antiviral prior authorization is tracked from submission to approval
- Stalled cases get a reviewed follow up draft after 3 business days
- Approved cases drop off the list automatically each morning
Built for hepatology clinics · clinical pharmacists · prior authorization staff · hepatitis treatment programs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.modmed.comin a real browser with your saved login - no setup, no API keys. -
1
gGastro (ModMed) - find new antiviral prescriptions needing PA
modmed.com How to Automate gGastro (ModMed)
WebRun opens gGastro (ModMed) to find new antiviral prescriptions needing PA. - Open gGastro (ModMed) and filter new hepatitis antiviral prescriptions flagged as requiring prior authorization
- Capture the medication, prescribing hepatologist, and payer for each
- Exclude any prescription already marked approved
Done when Every new antiviral prescription needing prior authorization is listed.
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2
CoverMyMeds - check each case's status
covermymeds.com
WebRun opens CoverMyMeds to check each case's status. - Open CoverMyMeds and check the current status of each matching prior authorization case
- Note the submission date and the payer's stated response deadline
- Identify any case with no movement for more than 3 business days
Done when Every case has a current status and a submission date recorded.
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3
Google Sheets - log the PA deadline
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the PA deadline. - Open the prior authorization tracker and log the status, submission date, and deadline for each case
- Keep the tracker current so nothing is missed between morning checks
- Mark stalled cases in the status column
Done when The tracker reflects a current status and deadline for every case.
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4
Gmail - draft a follow up on stalled cases
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a follow up on stalled cases. - Draft a follow up note for any case stalled past 3 business days, summarizing the medication and payer
- Leave the note as a draft in Gmail for staff to review and send to the payer or specialty pharmacy
- Never send a follow up without a staff member approving it first
Done when A reviewed follow up draft exists for every stalled case.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun submit or appeal a prior authorization on its own?
No. It only tracks status and drafts a follow up note in Gmail. Staff review and submit anything that goes to the payer or pharmacy.
How does it decide a case has stalled?
Any prior authorization with no status change in CoverMyMeds for more than 3 business days is flagged, so slow cases get attention before the payer deadline passes.
What happens once a prior authorization is approved?
It reads the live status in CoverMyMeds each morning, so approved cases drop off the follow up list automatically.
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