Collect rider weight and experience so wranglers can match horses
Every morning, WebRun opens Flybook, finds arriving riders missing weight or riding experience, drafts a short intake request in Gmail for your team to review, and logs the details it already has to a Google Sheet the wranglers use to match each rider to a suitable horse.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically collect rider weight and experience for horse matching?
Every morning WebRun opens Flybook, finds arriving riders missing weight or experience details, and drafts a short intake request in Gmail for your team to review and send. It logs the details it already has to a Google Sheet, giving wranglers a live horse-match list so every rider is paired with a suitable, safe mount before arrival.
- Wranglers get rider weight and experience before arrival, not at the mounting block
- Riders are matched to safer, better-fitted horses on day one
- Team reviews and sends the intake request instead of chasing details by hand
Built for guest ranch owners · dude ranch wranglers · trail riding outfits · ranch operations teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
theflybook.comin a real browser with your saved login - no setup, no API keys. -
1
Flybook - find riders missing details
theflybook.com How to Automate Flybook
WebRun opens Flybook to find riders missing details. - Open Flybook and list riders arriving in the next 10 days
- Read the custom fields for rider weight and self-reported experience
- Flag any rider missing a weight range or an experience level
- Capture the guest name, party, and arrival date for each
Done when Every arriving rider is marked as complete or missing weight or experience details.
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2
Gmail - draft the intake request
gmail.com How to Automate Gmail
WebRun drafts the intake request in Gmail for review. - Draft a short, friendly intake request for each rider missing details
- Ask for an approximate weight range and their riding experience level
- Explain that it helps the wranglers pair them with the right horse
- Leave every email unsent as a draft for your team to review and send
Done when An intake request is drafted for every rider missing details and left unsent.
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3
Google Sheets - build the horse-match sheet
google.com How to Automate Google Sheets
WebRun builds the horse-match sheet in Google Sheets. - Open the Horse Match sheet
- Append or update a row per rider with weight range, experience, and arrival date
- Highlight riders still missing details so wranglers can see gaps at a glance
- Sort riders by arrival date so the soonest arrivals are ready first
Done when The horse-match sheet lists every arriving rider with the details known so far.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email riders for their weight without me?
No. WebRun drafts each intake request in Gmail and leaves it unsent. Your team reviews the wording, which can be sensitive, and sends it. No rider is contacted until a human approves the message.
Why does it ask for rider weight and experience?
Wranglers match riders to horses by weight range and riding experience, so a heavier or first-time rider gets a calmer, sturdier mount. Collecting it ahead of time means safer, better-fitted rides on day one.
What if a rider already provided their details in Flybook?
It reads the live custom fields in Flybook each morning, so any rider who already supplied a weight range and experience level is skipped and simply flows into the horse-match sheet without a request.
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