Chase unpaid ranch week balances before arrival
Every morning, WebRun opens Flybook, finds ranch weeks arriving soon with an outstanding balance, confirms what has cleared in Stripe, drafts a polite balance reminder in Gmail for your team to review, and compiles a chase list of who still owes.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically chase unpaid ranch week balances before guests arrive?
Every morning WebRun opens Flybook, finds ranch weeks arriving soon with a balance owing, and confirms what has cleared in Stripe. It drafts a polite balance reminder in Gmail for each guest who still owes and leaves it unsent, then hands your team a chase list ordered by soonest arrival, so no balance slips through before check-in.
- No ranch week arrives with an unnoticed unpaid balance
- Reminders are reconciled against Stripe so paid guests are never chased
- Team reviews and sends instead of hunting for who still owes
Built for guest ranch owners · dude ranch bookkeepers · ranch reservations teams · hospitality finance
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
theflybook.comin a real browser with your saved login - no setup, no API keys. -
1
Flybook - find bookings with a balance due
theflybook.com How to Automate Flybook
WebRun opens Flybook to find bookings with a balance due. - Open Flybook and filter to bookings arriving within the next 21 days
- Read the total price, deposit paid, and remaining balance for each
- Capture the guest name, arrival date, and amount still owing
- Note the balance due date set on the booking
Done when Every upcoming booking with a balance owing is listed with its amount and due date.
-
2
Stripe - confirm what has been paid
stripe.com How to Automate Stripe
WebRun opens Stripe to confirm what has been paid. - Open Stripe and look up the payments tied to each guest or booking
- Confirm which deposits and balances have actually cleared
- Flag any booking Flybook shows as owing but Stripe shows as paid
- Skip anyone whose balance is fully settled
Done when Each owing booking is reconciled against cleared Stripe payments.
-
3
Gmail - draft the balance reminder
gmail.com How to Automate Gmail
WebRun drafts the balance reminder in Gmail for review. - Draft a polite, on-brand balance reminder for each guest who still owes
- State the amount due, the due date, and how to pay
- Order the chase list by soonest arrival first for your team
- Leave every email as a draft so a human reviews it before it is sent
Done when A balance reminder is drafted for each owing guest and left unsent for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email guests about money without me?
No. WebRun drafts each balance reminder in Gmail and leaves it unsent. Your team reviews the amount and tone, then sends it. No payment request reaches a guest without a human approving it first.
Does it ever charge the card itself?
No. WebRun only reads Stripe to confirm what has cleared and drafts a reminder with a pay link. It never initiates a charge or moves money. Guests pay through your normal checkout after the reminder.
What if a guest already paid their balance?
It reconciles Flybook against cleared Stripe payments each morning, so anyone whose balance has settled is skipped automatically and never gets a reminder for money they already paid.
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