Draft the daily wrangler and guide assignments for every activity
Each evening, WebRun opens Flybook, reads tomorrow's booked activities and party sizes, matches available guides by skill, drafts a proposed assignment on Google Calendar, and posts the day plan to Slack for your head wrangler to review and confirm.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically assign wranglers and guides to daily ranch activities?
Each evening WebRun opens Flybook, reads tomorrow's booked activities and party sizes, and matches available guides by skill and certification. It drafts a proposed assignment on Google Calendar, avoiding clashes and blackout days, and posts the day plan to Slack for your head wrangler to confirm, flagging any activity still short a qualified guide.
- Tomorrow's guide plan is drafted every evening before the day starts
- Activities are matched to qualified, available guides with no double-booking
- Uncovered activities are flagged in Slack so gaps get solved early
Built for guest ranch owners · head wranglers · activity managers · ranch operations teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
theflybook.comin a real browser with your saved login - no setup, no API keys. -
1
Flybook - read tomorrow's activities
theflybook.com How to Automate Flybook
WebRun opens Flybook to read tomorrow's activities. - Open Flybook and list every activity booked for tomorrow with its time and party size
- Read the guide roster and each guide's marked availability and skills
- Note activities that need a specific certification, such as fly fishing or climbing
- Capture any blackout days or time off already set for guides
Done when Tomorrow's activities and the available, qualified guides are both listed.
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2
Google Calendar - draft the assignment plan
calendar.google.com How to Automate Google Calendar
WebRun drafts the assignment plan in Google Calendar. - Open the staff schedule in Google Calendar
- Match each activity to an available guide with the right skill and no clash
- Draft a proposed assignment block per guide covering their activities and times
- Leave every proposed block tentative until the head wrangler confirms it
Done when Each activity has a proposed guide on the calendar with no double-booking, marked tentative.
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3
Slack - post the day plan for review
slack.com How to Automate Slack
WebRun posts the day plan to Slack for review. - Post tomorrow's proposed guide assignments to the operations Slack channel
- List each activity, its time, party size, and the suggested guide
- Flag any activity still short a qualified guide so it can be resolved
- Ask the head wrangler to confirm or adjust before the day begins
Done when The operations team has tomorrow's proposed assignment plan in Slack for confirmation.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it lock in guide assignments without me?
No. WebRun proposes assignments as tentative calendar blocks and posts the plan to Slack for your head wrangler to confirm or adjust. The internal Slack digest posts automatically, but the schedule is not final until a human signs off.
How does it match guides to activities?
It reads each guide's skills, certifications, and marked availability in Flybook, then pairs them to activities that fit, avoiding clashes and blackout days, so a fly fishing trip goes to a qualified guide who is actually free.
What if an activity has no qualified guide free?
It flags that activity in the Slack plan as still uncovered, rather than forcing a bad match, so your head wrangler can call in cover or adjust the schedule before guests arrive.
Related templates
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