Keep your GitBook docs from going stale
Every Monday, WebRun opens GitBook, checks every page across your spaces for its last edit date, logs the ones untouched for 90 days or more to an Airtable tracker with their owner, and creates a Notion checklist so nothing goes stale without someone assigned to fix it.
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How do I keep GitBook documentation from going stale?
WebRun checks your GitBook spaces every Monday for pages nobody has updated in 90 days or more. It logs each stale page to an Airtable tracker with its owner, then builds a Notion checklist grouped by owner, so outdated documentation gets a clear, assigned fix instead of sitting unnoticed.
- Stale pages get a named owner instead of sitting forgotten
- Every page's last edit date is checked every week without a manual audit
- Fixed pages clear from the tracker automatically
Built for technical writers · developer relations teams · engineering managers · platform teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
gitbook.comin a real browser with your saved login - no setup, no API keys. -
1
GitBook - find pages nobody has updated in months
gitbook.com
WebRun opens GitBook to find pages nobody has updated in months. - Open GitBook and list every page across your spaces
- Check each page's last edit date and its assigned owner
- Flag any page untouched for 90 days or more
Done when Every page has a last edit date and an owner on record.
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2
Airtable - log every stale page to a tracker
airtable.com How to Automate Airtable
WebRun opens Airtable to log every stale page to a tracker. - Log each stale page to the docs tracker with its space, owner, and days since the last edit
- Update the status of any page that was already fixed since last run
- Skip pages already marked as intentionally static
Done when The Airtable tracker lists every currently stale page with an owner.
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3
Notion - post a review checklist for each owner
notion.so How to Automate Notion
WebRun opens Notion to post a review checklist for each owner. - Create or update a review checklist page for this week's stale docs
- Group the list by owner so each person sees only their pages
- Link back to the page in GitBook for a one click fix
Done when Every owner has a checklist entry for their stale pages in Notion.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it edit or delete any GitBook pages?
No. WebRun only reads page edit dates in GitBook. It never edits, publishes, or deletes a page. Fixing the content is always left to the owner.
How does it decide a page is stale?
It compares each page's last edit date against a 90 day window. Anything untouched that long gets logged, and anything fixed since the last run is cleared automatically.
Can I mark a page as fine the way it is?
Yes. Mark a page as intentionally static in the Airtable tracker and WebRun skips it on every future run.
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