Onboard every new fleet vehicle with a complete setup checklist
Every morning, WebRun opens Fleetio, finds vehicles added in the past 24 hours, checks each new record for completeness across required fields including VIN, registration, insurance, PM schedule, and driver assignment, then posts a gap-flagged onboarding checklist to Slack so your fleet admin can finish the setup before the vehicle enters service.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I make sure new vehicles in Fleetio are fully set up before going into service?
WebRun checks Fleetio every morning for vehicles added in the past 24 hours, reviews each new record against a required-field checklist covering VIN, registration, insurance, PM schedule, and driver assignment, then posts a gap-flagged onboarding list to Slack. Your fleet admin sees exactly what is missing so every vehicle is fully configured before it enters service.
- No vehicle enters service with a missing VIN, registration, or PM schedule
- Fleet admin gets a specific field-by-field gap list the morning after every new addition
- Compliance and maintenance tracking start correctly from day one for every new unit
Built for fleet administrators · fleet managers · operations coordinators · transportation companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.fleetio.comin a real browser with your saved login - no setup, no API keys. -
1
Fleetio - find new vehicles and check record completeness
fleetio.com How to Automate Fleetio
WebRun opens Fleetio to find new vehicles and check record completeness. - Open Fleetio and navigate to Vehicles, sorted by date added
- Identify vehicles added within the last 24 hours
- For each new vehicle, check for: VIN, license plate, registration expiry, insurance details, assigned driver or group, initial odometer reading, PM service schedule, and vehicle photo
- List every field that is missing or blank
Done when Every new vehicle has been reviewed and its missing setup fields are documented.
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2
Slack - post onboarding checklist with missing field flags
slack.com How to Automate Slack
WebRun opens Slack to post onboarding checklist with missing field flags. - Post the onboarding checklist to the fleet admin Slack channel for each new vehicle
- List the vehicle name, unit number, and each missing field clearly
- Note which gaps would block PM reminders or compliance tracking if left unfilled
Done when Fleet admin has a per-vehicle onboarding checklist in Slack with every missing field itemized.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it fill in the missing vehicle details automatically?
No. Adding VIN data, insurance documents, and PM schedules requires verified information your team provides, so WebRun posts the gap list for your admin to complete. It does not write to Fleetio records.
What fields does it check?
VIN, license plate, registration expiry date, insurance carrier and policy number, initial odometer, assigned driver or group, preventive maintenance schedule, and vehicle photo. You can add custom required fields during setup.
What if a vehicle is added over the weekend?
WebRun runs every morning and looks back 24 hours, so a vehicle added Saturday night appears in Monday morning's checklist. No new vehicles are missed between runs.
Related templates
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