Fill the calendar with parties and events
When a party inquiry arrives, WebRun reads the request, checks open slots and package options in ROLLER, drafts a personalised reply with pricing and availability, and logs the lead in Google Sheets for your team to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically respond to party booking inquiries at my entertainment center?
WebRun monitors incoming party inquiries and immediately checks ROLLER for availability and package options. It logs each lead in Google Sheets and drafts a personalised Gmail reply with dates, pricing, and a booking call to action, ready for your team to review and send within minutes of the inquiry arriving.
- Every party inquiry gets a personalised draft reply within minutes
- No lead sits unanswered over a busy weekend
- Party leads are logged automatically for follow-up tracking
Built for trampoline parks · arcades · mini-golf venues · bowling centers · family entertainment centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
roller.softwarein a real browser with your saved login - no setup, no API keys. -
1
ROLLER - check availability and packages
roller.software How to Automate ROLLER
WebRun opens ROLLER to check availability and packages. - Open ROLLER and navigate to the bookings calendar for the requested date
- Check available party rooms and time slots matching the group size
- Pull the matching package names, inclusions, and pricing
Done when Available slots and package details are captured for the requested date and group size.
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2
Google Sheets - log the inquiry
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the inquiry. - Open the party inquiry log in Google Sheets
- Add a new row with the contact name, date requested, group size, and inquiry source
- Mark the status as Pending Review
Done when The inquiry is recorded in the lead log with all key details.
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3
Gmail - draft personalised reply
gmail.com How to Automate Gmail
WebRun opens Gmail to draft personalised reply. - Compose a reply addressed to the inquirer by name
- Include the available dates, package options, and pricing pulled from ROLLER
- Add a clear call to action to confirm the booking or call to discuss
- Save as a draft - do not send without team review
Done when A personalised draft reply sits in Gmail ready for your team to review and send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reply automatically?
No. WebRun drafts the email in Gmail and leaves it for your team to review and send. Nothing goes to the customer without a human approving it first.
What if the requested date is fully booked?
WebRun detects no availability and drafts a reply offering the nearest open dates instead, so the lead is never left without a response.
Which booking systems does it support?
This template is built for ROLLER. If you use CenterEdge, a variant of this template connects to centeredgesoftware.com instead.
Related templates
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