Keep rooms working by flagging prop and maintenance issues
Every morning, WebRun opens your maintenance log in Google Sheets, identifies unresolved prop and room issues flagged by game masters or staff, posts a prioritised list to Slack for the operations team, and sends a Telegram alert for any issue marked urgent so nothing enters a live session unresolved.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically flag unresolved escape room maintenance issues each morning?
WebRun scans your Google Sheets maintenance log every morning for unresolved prop and room issues, posts a prioritised list to Slack for the operations team, and sends a Telegram alert for anything urgent or blocking a session booked that day. Issues open more than two days are flagged as overdue so nothing is forgotten before a live game.
- No unresolved fault enters a live session undetected
- Urgent issues flagged via Telegram before the venue opens
- Issues open more than two days highlighted as overdue automatically
Built for escape room owners · operations managers · venue managers · game masters
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - scan maintenance log for unresolved issues
google.com How to Automate Google Sheets
WebRun opens Google Sheets to scan maintenance log for unresolved issues. - Open the maintenance log sheet and filter rows with status Open or Unresolved
- Capture the room name, issue description, date logged, reported by, and priority level for each entry
- Sort issues by priority with urgent items at the top
- Note how many days each issue has been open
Done when All unresolved maintenance issues are listed with priority, age, and room details.
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2
Slack - post prioritised maintenance flags to operations team
slack.com How to Automate Slack
WebRun opens Slack to post prioritised maintenance flags to operations team. - Post a prioritised list of open maintenance issues to the operations channel
- Include the room name, issue description, priority level, and number of days open for each item
- Highlight any issue that has been open for more than two days as overdue
Done when The operations team has today's maintenance flag list in Slack.
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3
Telegram - send urgent issue alerts
telegram.org How to Automate Telegram
WebRun opens Telegram to send urgent issue alerts. - Send a Telegram alert for any issue marked urgent or affecting a room with sessions booked today
- Include the room name, issue description, and the next session time so the recipient knows how urgent the fix is
- Post to the maintenance alert channel so the right person sees it immediately
Done when Urgent and session-affecting issues have been sent as Telegram alerts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it post maintenance alerts automatically or does a manager approve them first?
Both digests post automatically. The Slack operations list and Telegram urgent alerts are internal notifications only, not customer-facing, so no approval step is needed. Staff see flags as soon as the morning run completes.
How does it know which issues are urgent enough for a Telegram alert?
WebRun sends a Telegram alert for any issue marked urgent in the maintenance log, and for any open issue in a room that has sessions booked today. The next session time is included so the recipient can judge how quickly the fix is needed.
What if an issue is resolved after the morning run?
WebRun reads the live status from Google Sheets at the time of each run. Mark the issue as resolved in the sheet and it will not appear in tomorrow's digest. Completed issues are excluded automatically based on their status column.
Related templates
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