Capture group bookings and private-event inquiries
Every few minutes, WebRun opens Bookeo, captures new bookings and private-event inquiries, logs each one with guest count, room, and contact details to Google Sheets, and posts a Slack alert so your team is always in the loop.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically log escape room bookings and private-event inquiries?
WebRun checks Bookeo every few minutes for new bookings and private-event inquiries, logs each one with room, guest count, and contact details to Google Sheets, and posts a Slack alert to your team. Every booking is captured and visible to staff within minutes, so no inquiry falls through the cracks.
- Every booking and inquiry is logged to Google Sheets within minutes
- Private-event inquiries are flagged automatically for staff follow-up
- The team gets a Slack alert for every new booking without manual checking
Built for escape room owners · venue managers · entertainment venue staff · event coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.bookeo.comin a real browser with your saved login - no setup, no API keys. -
1
Bookeo - fetch new bookings and inquiries
bookeo.com How to Automate Bookeo
WebRun opens Bookeo to fetch new bookings and inquiries. - Open Bookeo and check for bookings and private-event inquiries created since the last run
- Capture the booking reference, customer name, contact email, guest count, room selected, date, and time
- Note whether each entry is a standard booking or a private-event inquiry
Done when Every new booking and inquiry is captured with its full details.
-
2
Google Sheets - log booking details
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log booking details. - Open the booking intake sheet and check for duplicate booking references
- Append a new row for each booking with reference, name, email, guest count, room, date, time, and type
- Mark private-event inquiries in a dedicated column for follow-up
Done when Every new booking and inquiry has a row in Google Sheets.
-
3
Slack - alert the team
slack.com How to Automate Slack
WebRun opens Slack to alert the team. - Post a short summary to the bookings channel with the reference, room, guest count, and date
- Flag private-event inquiries with a note so staff know to follow up
- Include the customer email so the team can reach out directly if needed
Done when The team has a Slack alert for every new booking and inquiry.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it capture private-event inquiries separately from regular bookings?
Yes. WebRun flags private-event inquiries in a dedicated column in Google Sheets and adds a note to the Slack alert so staff know which bookings need a personal follow-up rather than a standard confirmation.
What if a booking is cancelled or modified after it is logged?
WebRun logs the booking at the time it is created. Updates and cancellations are not back-filled automatically, so review Bookeo directly for any changes to existing records.
Does it contact the customer after a booking is logged?
No. WebRun only logs bookings internally and alerts your team in Slack. Any customer-facing confirmation is handled by Bookeo's own confirmation emails, keeping outbound messages under your control.
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