Chase overdue mail job invoices for you
Every Monday, WebRun opens BCC Software to confirm which jobs actually mailed, checks QuickBooks for their matching invoices now past due, drafts a polite reminder to each client in Gmail naming the job and amount owed, leaves every draft unsent for review, and posts your finance team a Slack list of who is still outstanding.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I chase overdue invoices for completed mail jobs?
Every Monday, WebRun confirms which jobs actually mailed in BCC Software, then checks QuickBooks for their matching invoices now past due. It drafts a polite reminder to each client in Gmail naming the job and amount owed, leaves every draft unsent for your review, and posts finance a Slack list of who is still outstanding.
- Overdue job invoices get a reminder every Monday, not whenever someone remembers
- Every reminder is drafted and waiting, so finance just reviews and sends
- Invoices for unmailed jobs never get chased by mistake
Built for lettershops · mailing houses · direct mail finance teams · print and mail service bureaus
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.bccsoftware.comin a real browser with your saved login - no setup, no API keys. -
1
BCC Software - confirm which jobs mailed
bccsoftware.com How to Automate BCC Software
WebRun opens BCC Software to confirm which jobs mailed. - Open BCC Software and pull jobs confirmed mailed in the last 60 days
- Capture the job name, client, and completion date for each
- Use this list to confirm an overdue invoice actually reflects completed work
Done when Every mailed job in the window is confirmed with its client and completion date.
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2
QuickBooks - find overdue invoices
- Open QuickBooks and filter invoices tied to those jobs to past due
- Capture the amount owed and days overdue for each
- Skip any invoice already reminded in the last week
Done when Every overdue job invoice is listed with its amount and days overdue.
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3
Gmail - draft client reminders
gmail.com How to Automate Gmail
WebRun opens Gmail to draft client reminders. - Draft a polite reminder to each client naming the job, the amount owed, and the due date
- Reference the original invoice number
- Save every message as a draft and leave it unsent for you to review
Done when A reminder draft sits ready in Gmail for every overdue job invoice.
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4
Slack - report who still owes
slack.com How to Automate Slack
WebRun opens Slack to report who still owes. - Post finance a list of clients with overdue job invoices
- Sort by amount owed so the largest balances sit first
- Note that reminder drafts are waiting in Gmail for review
Done when Finance has this week's overdue-invoice list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients about overdue invoices without me?
No. WebRun only drafts each reminder in Gmail and leaves it unsent. You review the amount and click send, so nothing goes to a client without your approval first.
Why does it check BCC Software before QuickBooks?
It confirms the job actually mailed before chasing the invoice, so you never send a payment reminder for work that is still in production or was never completed.
What about clients who already paid?
It reads the live invoice status in QuickBooks each run, so anyone who has already paid is dropped from that week's chase list automatically.
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