Chase down unsigned cryotherapy waivers
Every hour, WebRun opens HelmBot, finds bookings in the next 48 hours that are still missing a signed digital waiver, drafts a friendly text reminder in Twilio for each guest, and posts the front desk a Slack list so nobody arrives unable to check in.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get cryotherapy guests to sign their waiver before arrival?
WebRun checks HelmBot every hour for upcoming bookings missing a signed digital waiver, drafts a short, personalized text with the waiver link in Twilio, and posts a ranked list to Slack for the front desk. Reminders are queued, not sent, so a staff member always reviews the message before a guest gets texted.
- Fewer guests arrive unable to check in for a missing waiver
- Reminders go out with hours to spare, not at the front desk
- Signed waivers drop off the list automatically the moment they are done
Built for cryotherapy studio owners · front desk staff · multi-location cryo studios · wellness intake coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.helmbot.comin a real browser with your saved login - no setup, no API keys. -
1
HelmBot - find bookings missing a signed waiver
helmbot.com How to Automate HelmBot
WebRun opens HelmBot to find bookings missing a signed waiver. - Open HelmBot and filter upcoming bookings in the next 48 hours
- Check the waiver status attached to each booking
- Capture the guest name, session time, and phone number for anyone missing a signed waiver
Done when Every booking in the next 48 hours without a signed waiver is listed with contact details.
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2
Twilio - draft a text reminder
twilio.com How to Automate Twilio
WebRun opens Twilio to draft a text reminder. - Draft a short, friendly text with a direct link to the digital waiver
- Personalize it with the guest's name and session time
- Queue the draft for the front desk to review and send, do not send it automatically
Done when A queued, unsent text draft exists in Twilio for every guest missing a waiver.
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3
Slack - alert the front desk
slack.com How to Automate Slack
WebRun opens Slack to alert the front desk. - Post the at risk list to the front desk channel, soonest sessions first
- Mark any guest whose session starts within 2 hours
Done when The front desk has today's missing waiver list ranked by how soon the guest arrives.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will guests get a text without anyone reviewing it?
No. WebRun drafts each waiver reminder in Twilio and queues it for the front desk to review and send, it never texts a guest on its own.
How far ahead does it check for missing waivers?
It looks at bookings in the next 48 hours by default, so most guests get a reminder well before their session, and the window can be adjusted in your run settings.
What happens once a guest signs the waiver?
It reads the live waiver status in HelmBot every hour, so anyone who signs is dropped from the list on the very next run.
Related templates
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