Keep unlimited members from lapsing at renewal
Every morning, WebRun opens HelmBot, finds unlimited plan members whose renewal falls in the next 5 days, checks Stripe to confirm the card on file will actually charge, and drafts a personal renewal reminder in Mailchimp that your team reviews and sends.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I stop unlimited membership renewals from lapsing?
WebRun checks HelmBot every morning for unlimited plan members renewing within 5 days, confirms in Stripe whether their card on file is valid, and drafts a personal renewal reminder in Mailchimp for each one. Your team reviews and sends the drafts, so no member lapses from a forgotten renewal or a quietly expired card.
- Fewer members lapse from a forgotten renewal or an expired card
- Every renewal reminder reads personal, not like a mass email
- Card problems are flagged days before the renewal actually runs
Built for cryotherapy studio owners · membership sales teams · multi-location cryo franchises · studio front desk managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.helmbot.comin a real browser with your saved login - no setup, no API keys. -
1
HelmBot - find members renewing soon
helmbot.com How to Automate HelmBot
WebRun opens HelmBot to find members renewing soon. - Open HelmBot and filter unlimited plan members by next renewal date
- Capture members renewing within the next 5 days
- Note each member's plan tier and renewal amount
Done when Every member renewing within 5 days is listed with their plan and amount.
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2
Stripe - confirm the card on file
stripe.com How to Automate Stripe
WebRun opens Stripe to confirm the card on file. - Look up each member's payment method in Stripe
- Flag any card that is expired or was already declined this cycle
- Leave members with a valid card on file out of the urgent list
Done when Every renewing member has a checked payment status, with at risk cards flagged.
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3
Mailchimp - draft the renewal reminder
mailchimp.com How to Automate Mailchimp
WebRun opens Mailchimp to draft the renewal reminder. - Draft a personal renewal reminder for each member, mentioning their plan and renewal date
- For flagged cards, add a line asking them to update their payment method
- Save every reminder as a draft, do not send any of them automatically
Done when A reviewed, unsent draft exists in Mailchimp for every member renewing this week.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will members be emailed automatically before their renewal?
No. WebRun drafts a personal renewal reminder in Mailchimp for each member and leaves it unsent, your team reviews and sends it.
Does it try to fix a failed or expired card?
No. It only checks Stripe to see whether a card is expired or was declined, then flags that in the draft so your team can ask the member to update it.
What if a member already renewed or canceled?
It reads the live plan status in HelmBot each morning, so anyone who already renewed or canceled is dropped from that day's list automatically.
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