Save members who stop showing up
Every morning, WebRun opens Wodify, finds active members with no attendance in the past 14 days, drafts a warm check-in email in Gmail for each, and posts your coaching staff a Slack retention worklist sorted by days since last visit.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically identify and reach out to gym members who stop attending?
WebRun opens Wodify every morning and flags every active member who has not checked in during the past 14 days. It drafts a personal check-in email in Gmail for each and posts coaching staff a Slack worklist sorted by absence length, so at-risk members get a warm, coach-reviewed outreach before they decide to cancel.
- At-risk members are identified daily before they cancel
- Every flagged member gets a personal, coach-reviewed check-in draft
- Coaching staff see an absence-sorted retention worklist each morning in Slack
Built for CrossFit gym owners · box coaches · gym membership directors · functional fitness studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.wodify.comin a real browser with your saved login - no setup, no API keys. -
1
Wodify - flag low-attendance members
wodify.com
WebRun opens Wodify to flag low-attendance members. - Open Wodify and filter active members by last attendance date
- Identify members with no class check-in in the past 14 days
- Note each member's name, days since last visit, and membership tier
Done when All active members absent for 14-plus days are listed with their last visit date.
-
2
Gmail - draft check-in emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft check-in emails. - Draft a warm, personal check-in email for each flagged member
- Reference their name and acknowledge they have been missed at the box
- Save every draft unsent so a coach can review and add a personal note before sending
Done when A reviewed check-in draft exists in Gmail for every at-risk member.
-
3
Slack - post retention worklist
slack.com How to Automate Slack
WebRun opens Slack to post retention worklist. - Post a retention worklist to the coaching channel sorted by days since last visit
- Include each member's name, membership tier, and draft email status
- Flag members absent for 21 or more days as critical risk
Done when Coaching staff have today's retention worklist in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email at-risk members without a coach reviewing first?
No. WebRun saves every check-in as a Gmail draft and leaves it unsent. A coach reviews and personalizes each message before it goes out, so members receive a genuine, human note.
How does it define a low-attendance member?
It flags any active, paying member with no Wodify class check-in in the past 14 days. Members absent for 21 or more days are marked critical risk and appear at the top of the Slack worklist.
Does it catch members who attend open gym but skip classes?
It reads all check-in types that Wodify records, including open gym visits, so members who are still coming in through other session types are not incorrectly flagged as absent.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.