Fill your consult calendar before shorts season
Every Monday during promo season, WebRun opens 1st Providers Choice, finds past consult patients who never booked a procedure and patients whose last visit was over a year ago, logs the candidate list to Google Sheets, and drafts a seasonal shorts season promo email in Outlook for your marketing lead to personalize and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I run a shorts season promo campaign for dormant vein clinic leads?
WebRun scans 1st Providers Choice each Monday during promo season for consult patients who never booked a procedure and patients who haven't visited in over a year, logs the list to Google Sheets, and drafts a personalized shorts season promo email in Outlook for each one. Your marketing lead reviews and sends every draft, so outreach stays on brand.
- Dormant consult leads get a personalized promo draft before peak shorts season demand
- Marketing reviews and sends every email, so nothing goes out off-brand or unapproved
- Anyone already booked this month is removed automatically before drafts go out
Built for vein clinic marketing leads · medical spa managers · practice owners · phlebologists
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.1stproviderschoice.comin a real browser with your saved login - no setup, no API keys. -
1
1st Providers Choice - find dormant consult leads
1stproviderschoice.com How to Automate 1st Providers Choice
WebRun opens 1st Providers Choice to find dormant consult leads. - Open 1st Providers Choice and list patients who had a consult but never booked a procedure
- Add patients whose last vein visit was more than 12 months ago
- Note each patient's original concern, for example spider veins or varicose veins
Done when Every dormant consult lead and lapsed patient is captured with their original concern.
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2
Google Sheets - build the promo candidate list
google.com How to Automate Google Sheets
WebRun opens Google Sheets to build the promo candidate list. - Open the Seasonal Promo Candidates sheet
- Add a row per candidate with their original concern and last visit date
- Remove anyone who has an appointment already booked this month
Done when The candidate list is deduplicated against anyone already booked.
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3
Outlook - draft the seasonal promo email
microsoft.com How to Automate Outlook
WebRun opens Outlook to draft the seasonal promo email. - Draft a seasonal email offering a free or discounted recheck before shorts season
- Personalize the opening line with each patient's original concern
- Leave every draft unsent in Outlook for your marketing lead to review, personalize further, and send
Done when A reviewed, ready-to-send seasonal promo draft exists for every candidate on the list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will this send marketing emails to patients without approval?
No. WebRun only drafts the seasonal promo email and leaves it unsent in Outlook. Your marketing lead reviews, personalizes, and sends each one.
How does it pick who gets a promo draft?
It reads 1st Providers Choice for patients who had a consult but never booked, plus anyone whose last visit was over 12 months ago, then removes anyone already booked this month.
Can I change the seasonal offer it drafts?
Yes. Give WebRun the current offer and tone, such as a discounted recheck or a free consult, and it will use that wording in every draft.
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