Announce new courses the moment registration opens
Every Monday, WebRun opens CourseStorm, finds courses opening for registration in the next 7 days, drafts a launch announcement in Mailchimp for the matching interest segment, and logs each queued course in a Google Sheet so your team can confirm and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I announce new courses as soon as registration opens?
WebRun checks CourseStorm every Monday for courses opening registration that week, drafts a matching launch announcement in Mailchimp for the right interest segment, and logs the queue in a Google Sheet. Your team reviews and sends each draft, so every new course gets a timely announcement without anyone drafting the email by hand.
- Every course that opens for registration gets a draft announcement the same week
- Announcements are pre-matched to the right interest segment, not blasted to everyone
- Nothing sends without your team's review and approval
Built for community education marketing staff · adult ed program coordinators · continuing education directors · parks and rec program managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.coursestorm.comin a real browser with your saved login - no setup, no API keys. -
1
CourseStorm - find courses opening for registration
coursestorm.com How to Automate CourseStorm
WebRun opens CourseStorm to find courses opening for registration. - Open CourseStorm and list courses whose registration opens in the next 7 days
- Capture the course title, category, instructor, and start date for each
- Skip any course already announced in a prior run
Done when Every course opening for registration this week has been identified.
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2
Mailchimp - draft the launch announcement
mailchimp.com How to Automate Mailchimp
WebRun opens Mailchimp to draft the launch announcement. - Draft a launch announcement for each course, matched to the relevant interest segment
- Fill in the course details, start date, and a registration link
- Save it as a draft campaign. Do not schedule or send it
Done when A draft announcement exists in Mailchimp for every newly opened course.
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3
Google Sheets - log what's queued for review
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log what's queued for review. - Log each queued course with its draft campaign name and target segment
- Mark the row once the draft exists so it isn't recreated next run
- Flag any course with no matching interest segment for manual review
Done when Your team has a clear queue of draft announcements ready to review and send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email my list without me reviewing it first?
No. WebRun only saves the announcement as a draft campaign in Mailchimp. Nothing schedules or sends until someone on your team reviews it and hits send.
How does it pick who gets the announcement?
It matches each course to the closest interest segment in your Mailchimp audience, based on the course category, so a pottery class doesn't go to your tech-skills list.
What happens to a course with no matching segment?
It's flagged in the Google Sheet for manual review instead of guessing, so you decide the audience yourself before a draft goes out.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.