Chase unsigned waivers before members hit the wall
Every morning, WebRun opens Rock Gym Pro, identifies members and day-pass holders with missing or expired waivers, drafts a reminder email with the waiver signing link for each person, and posts a staff alert in Slack listing everyone who needs to sign before their next visit.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically chase unsigned climbing gym waivers?
WebRun opens Rock Gym Pro every morning, finds every member and day-pass holder with a missing or expired waiver, drafts a personal reminder email with the signing link, and posts the full list to Slack for staff to review before sending, so every climber has valid liability paperwork on file before they touch the wall.
- No climber slips through check-in without a valid waiver on file
- Members expected today prioritised at the top of the staff alert
- No waiver reminder sent without a staff member reviewing it first
Built for climbing gym owners · gym managers · front desk staff · risk and compliance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.rockgympro.comin a real browser with your saved login - no setup, no API keys. -
1
Rock Gym Pro - find unsigned or expired waivers
rockgympro.com How to Automate Rock Gym Pro
WebRun opens Rock Gym Pro to find unsigned or expired waivers. - Open Rock Gym Pro and navigate to the Digital Waivers section
- Filter for active members and recent day-pass purchasers with no waiver on file or an expired waiver
- Capture each person's name, membership or pass type, email, and waiver expiry status
- Skip anyone who already received a waiver reminder in the past 48 hours
Done when Every person with a missing or expired waiver is listed with their contact details and waiver status.
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2
Gmail - draft waiver completion reminders
gmail.com How to Automate Gmail
WebRun opens Gmail to draft waiver completion reminders. - Draft a clear, friendly waiver completion reminder for each person on the list
- Include the person's name, a direct link to the Rock Gym Pro waiver signing page, and the reason the waiver is needed
- Flag renewal waivers separately from first-time waivers to personalise the message
- Leave every draft unsent for staff review. Do not send without approval
Done when A draft waiver reminder exists in Gmail for every person with a pending waiver, ready for staff approval.
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3
Slack - alert staff with a pending waiver list
slack.com How to Automate Slack
WebRun opens Slack to alert staff with a pending waiver list. - Post a daily pending-waiver list to the staff channel
- Include each person's name, waiver status (missing or expired), and their last visit date
- Flag anyone expected in today based on a scheduled class or booking
Done when Staff have today's unsigned-waiver list in Slack and can approve the queued reminder emails.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send waiver reminders to members without staff approval?
No. Every reminder is saved as a Gmail draft and listed in Slack for review. No email is sent to any member until a staff member approves and sends it.
Does it handle both expired and missing waivers?
Yes. WebRun flags anyone with a missing waiver (never signed) and anyone whose existing waiver has lapsed, so both groups appear on the daily staff list with their status noted.
Can it tell us which members are coming in today so we can prioritise?
Yes. Anyone with a scheduled class or booking in Rock Gym Pro is flagged at the top of the Slack list so staff know who needs a waiver resolved before they arrive.
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