Cut no-shows with automated visit reminders
Every evening, WebRun opens Jane, pulls the next day's appointment schedule, drafts a personalised reminder message for each patient, queues them in Gmail for staff review, and posts a schedule summary to Slack so the team knows what to expect tomorrow.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically send appointment reminders to chiropractic patients to reduce no-shows?
Every evening, WebRun opens Jane, pulls the next day's appointments, and drafts a personalised reminder message in Gmail for each unconfirmed patient. Staff review and approve each draft before it is sent. A Slack summary shows the full schedule and how many reminders are queued, so the team is always prepared.
- No-shows drop because every unconfirmed patient gets a timely reminder the night before
- Staff start each day knowing exactly how many patients are confirmed
- Reminder drafts are ready in Gmail so sending takes a single click, not manual typing
Built for chiropractic clinics · chiropractic front desk staff · solo and multi-provider chiro practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
jane.appin a real browser with your saved login - no setup, no API keys. -
1
Jane - pull tomorrow's appointment schedule
jane.app How to Automate Jane
WebRun opens Jane to pull tomorrow's appointment schedule. - Open Jane and navigate to tomorrow's appointment schedule
- Collect each patient name, appointment time, and visit type
- Note patients who have not confirmed their appointment
- Skip patients who have already received a reminder today
Done when Tomorrow's full appointment list is captured with confirmation status.
-
2
Gmail - draft reminder per patient for staff review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft reminder per patient for staff review. - Draft a personalised reminder for each unconfirmed patient
- Include appointment time, clinic address, and any pre-visit instructions
- Save all drafts unsent in Gmail for staff review before sending
- Never send a patient message without staff approval
Done when A Gmail draft reminder is ready for every unconfirmed patient, pending staff review.
-
3
Slack - post tomorrow's schedule summary
slack.com How to Automate Slack
WebRun opens Slack to post tomorrow's schedule summary. - Post tomorrow's schedule summary to the clinic Slack channel
- List total appointments, confirmed count, and unconfirmed count
- Note how many reminder drafts are waiting in Gmail for approval
Done when Staff have a schedule preview in Slack and know how many reminders need approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminder messages to patients without staff approval?
No. Every reminder is saved as a Gmail draft and left unsent until a staff member reviews and approves it. No patient message goes out automatically.
Does it remind patients who already confirmed their appointment?
No. WebRun checks confirmation status in Jane each run and only drafts reminders for patients who have not yet confirmed, so confirmed patients are not sent duplicate messages.
Can it include specific pre-visit instructions for different appointment types?
Yes. Staff can provide instructions per visit type and WebRun will include the right ones in each draft reminder based on the appointment type pulled from Jane.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.