Respond to every new carpet cleaning lead in minutes
When a new lead is added in Housecall Pro, WebRun immediately reads the enquiry details, drafts a personalised response email, and pings your team in Slack so someone can review the draft and reply before the lead books elsewhere.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically respond to new carpet cleaning leads right away?
When a new lead arrives in Housecall Pro, WebRun immediately reads the enquiry details and drafts a personalised response in Gmail, then pings your team in Slack with the contact details and a link to the draft. Your team can review and send within minutes, beating every competitor who waits until morning.
- New leads get a personalised draft response within minutes, not hours
- Team is alerted in Slack the moment a new enquiry arrives
- No lead slips through while the office is busy or closed
Built for carpet cleaning companies · upholstery cleaning services · residential and commercial cleaners · field service sales teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
pro.housecallpro.comin a real browser with your saved login - no setup, no API keys. -
1
Housecall Pro - detect new incoming lead
housecallpro.com How to Automate Housecall Pro
WebRun opens Housecall Pro to detect new incoming lead. - Detect when a new lead or customer request is added in Housecall Pro
- Capture the prospect name, contact email, phone number, service requested, and any notes they left
- Note the time and source of the enquiry for the response draft
Done when The new lead's details are captured and ready to action.
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2
Gmail - draft personalised response email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft personalised response email. - Draft a personalised response email addressing the prospect by name and referencing the service they requested
- Include a clear next step, such as confirming availability or offering a free quote
- Save the email as a draft, leaving it unsent for the team to review before sending
Done when A ready-to-send draft response exists in Gmail for the new lead.
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3
Slack - alert team to review and send
slack.com How to Automate Slack
WebRun opens Slack to alert team to review and send. - Post an instant alert to the team Slack channel with the lead's name, service request, and contact details
- Include a link to the Gmail draft so a team member can review and send with one click
- Flag the time the lead arrived so the team can prioritise fast follow-up
Done when The team has an instant Slack alert with the lead details and a link to the draft response.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reply to the lead automatically without anyone reviewing it?
No. WebRun drafts the response in Gmail and alerts your team in Slack, but the draft is only sent after a team member reviews and approves it. Nothing goes to a prospect automatically.
How quickly does it run after a new lead arrives?
It runs within minutes of the new lead appearing in Housecall Pro, so your team has a draft ready and a Slack alert in hand long before the lead books with a competitor.
Can it handle leads from multiple sources like the website, phone calls, and social media?
It works from any lead that appears in Housecall Pro. As long as enquiries are logged there, whether from your website form, a manual entry, or an integration, WebRun picks them up.
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